Administrative Assistant - Don Plant (Pocatello, ID)

Location:

Pocatello, ID, US, 83204-7510

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture.

Summary

As an Administrative Assistant at the Don Plant in Pocatello, Idaho you will report directly to the Plant Manager and will support the leadership team along with multiple other departments within the organization. This role performs a variety of tasks ranging from office management, building reports, organizing meetings, employee events and community events. Everything we do is built on a commitment to our customers, our people, and our community.

Key Responsibilities

• Coordinate office management activities including handling all incoming/outgoing mail, onsite and offsite meetings for different departments, orders and manages office supplies.

• Operate as a point of contact for multiple departments, supporting them with report development, meetings, and other administrative duties as assigned.

• Communicate effectively to internal and external stakeholders and partners in writing, on the phone and in person to accomplish critical administrative tasks.

• Strong communication skills to identify customer/employee problems and assist in a results-oriented way.

• Prepare and distribute correspondence, reports, presentations and maintains accurate documentation on projects or assignments.

• Partners with teams to plan and coordinate employee events and community events.

• Supports and manages employee programs including fertilizer sales, product sales and company initiatives, and other programs or events as assigned.

• Manages invoicing from vendors, providers, and utilities.

• Assist and complete bi-weekly time audits in UKG with other administrative assistants, back up to complete payroll as needed.

• Support site by maintaining accurate distribution lists and assist with access to systems.

• Other administrative duties as assigned.

Typical Education

• High school diploma or general education degree (GED)

Relevant Experience

• Three plus years related experience and/or training.

• Prior experience with Kronos/UKG a plus

Additional Skills

• Ability to communicate clearly in writing and demonstrate strong interpersonal and customer service skills.

• Self-motivated to take initiative, work independently, problem solve, and perform tasks with minimal direction and strong attention to detail.

• Exceptional skills in independently resolving issues in a manner that promotes the company mission and values.

• Demonstrated persistence in following through on action items and open issues to full closure.

• Proficient in Microsoft Office Suite programs including Word, Excel, Adobe, Outlook, PowerPoint, and SharePoint experience a plus.

• Thorough knowledge of office procedures and practices.

Job Requisition ID : 20278

Travel Required : Less than 10%

Location(s) : ABW Don Plant - Pocatello

Country: United States

*The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status. *