Program Administrator

The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is a nationally renowned leader in the field of health care education, research, and clinical practice preparation. With 13 different disciplines related to health and rehabilitative care, SHRS shapes future generations of health care professionals---therapists, counselors, advocates, scientists, providers, and practitioners---trained to serve the needs of all people regardless of background, levels of health, or mobility. We are built on a legacy of academic excellence and innovation and fueled by passionate educators and researchers, allowing us to meet the health care and rehabilitation needs of today and drive meaningful change in the future. Learn how bold moves SHRS.https://www.shrs.pitt.edu/about/how-bold-moves-shrs

The incumbent will be required to perform a variety of administrative functions with minimal supervision and must be able to plan, coordinate and prioritize several activities and/or projects at any given time. Incumbent must be organized with strong attention to detail, have stronginterpersonal communication skills,and the capacity to react to changing priorities in a fast-paced environment. Proficiency in Microsoft Office programs is required. Experience with University systems such as Concur and Panther Express is preferred.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

The Department of Community Health Services and Rehabilitation Science in the School of Health & Rehabilitation Sciences is seeking an experienced professional for the role of Program Administrator to provide support to faculty and staff of the new Doctor of Chiropractic Program.

Responsibilities include:

• Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
• Prepares and edits documents, including presentation materials, procedural manuals, and correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
• Researches and identifies improvements for efficiency and accuracy; participates in the development of new processes.
• Assists with the student application review cycle; coordinates teaching schedules and other faculty and student services.
• Performs a variety of clerical duties, including organizing OneDrive and Teams filing system, coordinating travel arrangements, processing expense reports, purchasing, and invoicing. Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associates Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requir ment. Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m. Hiring Range: To be determined based on qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI248440752