Personnel & Payroll Specialist

The Personnel & Payroll Specialist III position within the Department of Medicine will be responsible for managing and processing all payroll actions for the department. This position will run, review and audit the payroll registers, identifying and correcting any errors or issues. This position will collaborate with the FEAO team to troubleshoot and resolve any missing or inaccurate payroll actions. This position will also process Scholar and Visiting Scholar academic appointments for the Department of Medicine, along with processing any required visas for the candidates.

Job Summary

Central payroll position responsible for managing and processing all payrolls for the University. Run, review and audit payroll reports, identifying and correcting errors. Collaborate with Department Admins, HRSS, and IT across University to troubleshoot and resolve complex issues. Assist with process improvement, system testing and ad hoc analysis.

Essential Functions

1. Process departmental FCCFs, ICPs, Annual Salary Increases, Faculty Step downsPull and review monthly, bi-weekly, and UPP2 payroll registers for the Department of Medicine; Submit service requests and pull quick pays for review for accuracy; Ensure accuracy and compliance with policies, procedures and regulations, taking corrective action when necessary to resolve any payroll issues.Troubleshoot and resolve all open items related to payroll processing/registersServe as primary contact for all projects related to payroll processing and compliance for the Department of MedicineProcess Scholar/Visitor Appointment and Reappointments for the Department of Medicine and visas when applicable

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Personnel & Payroll Specialist III

Job Family: Finance & Procurement

Job Sub Family: Payroll

Campus: Pittsburgh

Minimum Education Level Required: Bachelors Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday 8:30AM-5:00PM

Work Arrangement: Monday-Friday 8:30AM-5:00PM

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter

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