Graduate Administrator

The Office of the Dean in the Dietrich School of Arts and Sciences, Central Support Staff is seeking a Graduate Administrator in the Graduate Studies office.

The Graduate Administrator is a key staff member and will act as a liaison between the Office of Graduate Studies and one or more academic departments. The incumbent will develop, maintain, and share expertise about department, school, and university policies and procedures. They will oversee all aspects of graduate administration in the assigned department(s), including but not limited to: providing administrative support for graduate recruitment and admissions, maintaining up-to-date graduate student files, monitoring and supporting graduate student academic progress, coordinating graduate student appointments, and managing graduate student communications. In collaboration with the graduate administration team, the incumbent will seek to assess and improve administrative functioning on an ongoing basis.

The successful candidate will be highly organized, attentive to detail, skilled in time management, adept in communication, comfortable learning and using different informational technologies, and passionate about supporting students as they continue their education.

The Dietrich School is committed to building a culturally diverse staff. Excellent interpersonal and relationship-building skills and the ability to work effectively with a wide range of individuals and constituencies in support of a diverse community are required.

All applicants must submit a resume and a cover letter.

Job Summary

Advises students and prospective students on admissions, financial aid, academic requirements, career development, and/or campus activities. Coordinates school-wide academic advising and peer mentoring programs. Implements program activities and works with Admissions and Career Services to provide quality program information and administer multiple types of information sessions. Corresponds with those seeking admissions standards and academic and non-academic programs. Assists with special projects and trains lower level employees, students, and volunteers.

Essential Functions

Knowledge of Microsoft Office Suite, excellent verbal and written communication between faculty, staff, and students.

Physical Effort

This position is generally sedentary. Some stooping, bending, lifting, light walking are required.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular Job Classification: Staff.Student Services Coordinator II Job Family: Academic & Student Services Job Sub Family: Student Services Campus: Pittsburgh Minimum Education Level Required: Bachelor's Degree Minimum Years of Experience Required: 1 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday 8:30 am - 5:00 pm Work Arrangement: Monday - Friday 8:30 am - 5:00 pm Hiring Range: $17.74 to $22.17 per hour Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful ompletion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI243809601