Description

We are seeking a highly organized and proactive Executive Assistant/Office Administrator to support our executive team and ensure the smooth operation of our office. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment. This is a contract to hire opportunity. Pay: $25+ depending on experience.

Key Responsibilities:

• Executive Support: Provide administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Communication Management: Serve as a point of contact between executives and internal/external stakeholders. Draft and prepare correspondence, reports, and presentations.

• Office Management: Oversee daily office operations, including maintaining office supplies, managing vendor relationships, and ensuring a tidy and organized workspace.

• Event Coordination: Plan and coordinate company events, meetings, and conferences, including logistics, catering, and materials preparation.

• Data Management: Maintain and organize files, documents, and records both physically and electronically. Ensure data accuracy and confidentiality.

• Project Assistance: Assist with various projects and initiatives as needed, providing research support and tracking progress.

• Financial Administration: Support budgeting and expense tracking by processing invoices and managing office-related expenditures.

Requirements • Proven experience in the cleaning industry is essential.

• Proficiency in ADP - Financial Services is required.

• Familiarity with Cisco Webex Meetings is a must for virtual collaboration.

• Experience with Concur, a travel and expense management software, is mandatory.

• Knowledge of CRM systems and practices is required.

• Proficiency in using Kronos Timekeeping System is needed.

• Familiarity with About Time project management software is expected.

• Strong calendar management skills are crucial for scheduling and planning.

• Exceptional communication skills, both written and verbal, are required.

• Ability to handle conference calls efficiently is necessary.

• Proficiency in drafting and managing correspondence is required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .