Administrative Coordinator, Office of the Secretary

The Administrative Coordinator provides administrative support to the Vice Chancellor and Secretary of the Board of Trustees and to the office generally. Duties include, but are not limited to:

• Scheduling meetings and managing calendars in coordination with others
• Providing excellent service as the first point of contact for incoming phone calls and in-person guests to the office
• Arranging travel for members of the Board of Trustees (e.g., airfare, hotel reservations, car service)
• Ensuring an organized and orderly office environment; procuring office supplies and refreshments
• Reconciling the Secretary's One Card and processing reimbursement requests
• Other administrative support duties as assigned Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions * Ability to coordinate with multiple parties to schedule meetings * Ability to maintain confidentiality * Effective written and verbal communication skills across a variety of mediums (e.g., phone, email) Physical Effort

Duties are primarily sedentary. Must be able to use a computer at a desk or similar workstation, and travel to on-campus meetings as needed.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associates Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday 8:30 a.m. - 5:00 p.m. Hiring Range: To be determined based on qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter

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