Administrative Assistant II

The Organ Pathophysiology Therapeutics Institute (OPTIn) is searching for an Administrative Assistant (AA) to the Director of the Organ Pathophysiology Therapeutics Institute (OPTIn) and Director of the Pittsburgh Liver Research Center and the Associate Dean of Research for the Pitt School of Medicine. The incumbent will manage the Director's calendar, monitor the Director's email; maintain Director's Biosketch; CV and Other Support documents; schedule travel for the Director and other OPTIn faculty. Other duties include coordinating and scheduling speaker visits; coordinating/scheduling meetings and conference room calendar; preparing requests for disbursements; processing T&B's for OPTIn personnel; coordinating training for OPTIn faculty and staff; coordinating faculty performance evaluations; interfacing with building management and University facilities management and maintenance as needed for maintenance issues; and other tasks as defined by the Director. Incumbent must be highly organized and self-motivated with excellent communication skills. Preferred candidates will have a Bachelor degree in a relevant field.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

This position will serve as the Administrative Assistant (AA) to the Director of the Organ Pathophysiology Therapeutics Institute (OPTIn) and Director of the Pittsburgh Liver Research Center and the Associate Dean of Research for the Pitt School of Medicine. Administrative activities will included managing Director's calendar, monitoring Director's email; maintaining Director's Biosketch; CV and Other Support documents; scheduling travel for the Director and other OPTIn faculty; coordinating and scheduling speaker visits; coordinating/scheduling meetings and conference room calendar; preparing requests for disbursements; processing T&B's for OPTIn personnel; coordinating training for OPTIn faculty and staff; coordinating faculty performance evaluations; interfacing with building management and University facilities management and maintenance as needed for maintenance issues; and other tasks as defined by the Director.

Physical Effort

Must be able to travel between buildings on campus. Must be able to sit or stand for prolonged periods of time.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associates Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m. Hiring Range: To be determined based on qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Docum nts: Resume, Cover Letter Optional Documents: Not Applicable PI245001741