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Rutgers The State University Staff Assistant - Federal Work Study Coordinator in Piscataway, New Jersey

Position Details

Position Information

Recruitment/Posting Title Staff Assistant - Federal Work Study Coordinator
Job Category Staff & Executive - Financial Aid
Department EVPAA-Financial Aid PISC
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Staff Assistant - Federal Work Study Coordinator in Enrollment Services - Office of Financial Aid.The Staff Assistant coordinates the Federal Work-Study Program and the Federal Community Service Program, counsels students, and handles administrative duties for the Campus Director of Financial Aid. This position provides administrative assistance using BANNER Financial Aid Systems as well as the BANNER Human Resource System.Among the key duties of this position are the following:
  • Oversees and coordinates the Federal Work-Study Program, including hiring, maintaining job descriptions and payroll reconciliation for eligible student employees.
  • Oversees and coordinates the Federal Work-Study Community Service Program.
  • Collects data for all reports mandated by the federal government, state of New Jersey, professional associations and the University.
  • Prepares and submits financial reports needed to monitor the programs and satisfy U.S. Department of Education compliance mandates.
  • Counsels students on job selection and placement.
  • Acts as a liaison with RBHS department supervisors regarding administrative requirements and job performance related to students.
  • Provides administrative support to the Campus Director of Financial Aid, including scheduling meetings, special projects, handling correspondence independently, and organizing seminars and programs for groups of students.
  • Uses the BANNER Financial Aid systems and the BANNER Human Resource system to provide support services and counseling to students.
  • Acts as a liaison with RBHS departments and outside agencies.
  • Participates in numerous committees both within and outside of the RBHS financial aid office. Participates in these committees in different capacities. When appropriate functions as the Chair of committees.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Exempt
Grade 17S
Position Salary
Annual Minimum Salary 49097.000
Annual Mid Range Salary 58427.000
Annual Maximum Salary 68819.000
Standard Hours 37.50
Union Description HPAE 5094
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's Degree from an accredited college or university.
  • One (1) year of professional experience in student financial aid.
  • Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Experience with networked mainframe and PC systems required.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
  • PHYSICAL DEMANDS: Standing, sitting, walking, talking or hearing. No special vision requirements. Must be able to lift I 0-15 pounds.


  • WORK ENVIRONMENT: Office environment. Moderate Noise.
Special Conditions
Posting Details

Posting Number 24ST1584
Posting Open Date 07/01/2024
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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