Job Title: Administrative Assistant

Job Description

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role involves providing administrative support for the professional exam staff, including logging contacts and emails in the database, responding to communication, and assisting with exam administration processes. The ideal candidate will have a strong background in data entry, customer service, and administrative support.

Responsibilities

• Log contacts and emails in the database

• Respond to emails and phone calls with excellent communication skills

• Assist with filing and other office tasks as needed

• Support the exam administration process, including accommodation assistance

• Oversee proctors and exams, ensuring proper timing and note-taking

• Delegate work to others without direct supervision

• Provide communication and direction to faculty and staff during exam periods

• Enter and track changes to schedule hours

• Assist full-time staff with proctors

• Perform heavy data entry, scanning, copying, and photocopying of exams

• Look up exams in the system, print, and distribute them

• Move between offices, which are located a few steps away from each other

Essential Skills

• Data entry

• Administrative support

• Customer service

• Experience with phone and email communication

• Attention to detail

Additional Skills & Qualifications

• Background in data entry, customer service, and administrative support

Work Environment

The work environment involves frequent movement between offices located a few steps away from each other. You will be working closely with full-time staff and faculty, providing support and direction during exam periods. The role requires a high level of attention to detail and the ability to manage multiple tasks simultaneously in a dynamic setting.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.