Administrative Assistant

Location:

Pickering, ON, CA, L1V 2R5

Req ID: 48450

Status: Contract (18 months)

Working Conditions: On-Site

Education Level: Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.

Base Location: Durham Region (Pickering, Clarington, Whitby, Oshawa)

Shifts(s): Days

Travel: Yes- 10%

Deadline to Apply: September 18, 2024

Salary Range: $47,000.00-$70,000.00 Per Year

Electrify your career and help build a brighter tomorrow.

Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.

Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on -- and off -- the job.

ACCOMMODATIONS

OPG is committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported. If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.

If you requireinformationin a format that is accessible to you, please contact AODA@opg.com

This position is moving to OPG Corporate Headquarters: In Summer 2025, OPG will officially welcome employees to our new Corporate Headquarters located at 1908 Colonel Sam Drive, Oshawa, Ontario. This new space will enable teamwork, collaboration and innovation that will help us to achieve our mission to electrify life in one generation . This position will be temporarily based in Pickering, ON or Clarington, ON until the move to Headquarters in the Summer of 2025.

JOB OVERVIEW

Ontario Power Generation (OPG) is looking for a dynamic, strategic and results-driven professional to join our team in the role of Administrative Assistant.

Reporting to the Senior Manager, the Administrative Assistant will be responsible for day-to-day administrative support for mid to senior leaders and their departments utilizing new technologies to deliver efficient processes in such areas as in such areas as correspondence, meeting arrangements/scheduling, time management, information maintenance and general office support.

This is an exciting opportunity to work in an environment where you will contribute to OPG’s public outreach, engagement and education efforts as part of the company’s commitment to growing its social license.

KEY ACCOUNTABILITIES

• Provide comprehensive administrative support to Senior Managers and their departments, including managing schedules and calendars, scheduling meetings and booking travel arrangements.

• Maintain leader's calendar regarding meetings, appointments and screen calls and visitors, being mindful of established priorities.

• Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting covering numerous items such as corporate business plans, organization changes, executive appointments, labour relations and bargaining strategy, etc

• Participate with Senior Manager in the setting of priorities and the scheduling of Senior Manager's work projects and activities, advising relative to the status of current work, target dates, scheduled actions/meetings etc., and other related demands on Senior Manager's time.

• Maintain referral and follow up control logs to keep Senior Manager informed of impending actions, progress etc.

• Coordinate all access to Senior Manager. Set up priority for requests and, where possible and prudent, refer same to other knowledgeable staff for action or, within prescribed limitations, respond personally to request providing required information or service.

• Prepare and edit correspondence, reports, presentations, and other documents.

• Handle confidential and sensitive information with the utmost discretion and professionalism.

• Manage expense reports, budgets, and other financial documents.

• Perform other administrative duties as required to support the leadership team

EDUCATION

• Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.

QUALIFICATIONS

• Minimum of 2 years of experience in an administrative support role.

• Exceptional organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.

• High level of discretion and confidentiality.

• Strong problem-solving skills and the ability to work independently.

• Excellent interpersonal skills and the ability to work effectively with all levels of the organization.

The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct.

What Makes a Career at OPG Different?

As Ontario’s largest clean energy generator,we’re building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy.

At OPG, our values are our strengths. They are fundamental truths about our organization that don’t change:

Safety – it’s our business

Integrity – always lead with integrity

Excellence – never satisfied with good enough

Inclusion – working together for powerful outcomes

Innovation - creativity accelerates possibility

Here's why OPG might just be the ideal workplace for you:

• Exceptional range of opportunities province-wide

• Long-term career growth and development opportunities

• Electricity is vital to the province and OPG’s clean electricity is helping decarbonize other sectors.

Our promise to you:

• We care about the safety and the well-being of our employees. It is our utmost priority.

• A supportive work environment where you can be your best every day.

• Opportunities to stretch and develop.

• Offer different ways for you to give back to communities where we operate.

• Partner with Indigenous communities and support local businesses.

• We support employment equity, diversity and inclusion.

Are you ready to start a career that has the power to electrify life on and off the job? Apply now.

APPLICATION PROCESS

Please submit your application online at https://jobs.opg.com/ by 11:59 PM E.S.T. , September 18, 2024. OPG thanks all those who apply; however, only candidates considered for an interview will be contacted.

#LI-Onsi

The base salary range considers many factors including, but not limited to experience, education, and training, including any collective agreement requirements for union represented positions. It is not typical for the salary to be offered near the top of the range, and salary is dependent on numerous factors. For management roles, the base salary range does not represent the total compensation package. The total compensation package for regular full-time management roles includes pay-for-performance programs for annual and medium time periods. Maintaining a high-performance culture and excellence is a core expectation of every member of our leadership team and is rewarded through the established compensation framework.

OPG is committed to employment equity. As such, we encourage applicants from equity-seeking communities (Indigenous Peoples, racialized persons, persons with disabilities, and women). We strongly believe that alleviating the under-representation of equity-seeking individuals will create a stronger OPG team and allow us to better serve the needs of our diverse communities. In order to fulfill the above-mentioned purpose, priority in hiring may be given to qualified persons who self-identify as a member of equity-seeking groups as identified in the application process. This initiative constitutes a special program under the Human Rights Code/Canadian Human Rights Act.

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