Reference #: 24001575 Description Grade:  T24 Learn more about the "T" salary structure here: https://careers.temple.edu/sites/careers/files/documents/TSalaryStructure.pdf A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Summary: The Sr. Administrative Specialist assists with the day-to-day administrative functions of the Central Animal Facility. Primary responsibilities will be to process monthly per diem animal ordering, veterinary and husbandry recharge; upload all charges and ensure charges have been billed appropriately; reconcile monthly budget reports and handle all processes with vendor invoices; follow up with vendors and Accounts Payable for inquiries regarding past due invoices; process animal procurement requests submitted through Cayuse system, and provide follow-up activities; and print and distribute cage cards for incoming animals along with delivery schedules. In addition, the Sr. Administrative Specialist will work with the IACUC/Occupational Health office to ensure ULAR completion of requirements, assure orientation completion, cancellations for access are processed, and issues regarding access are resolved in a timely and effective manner. Other responsibilities will be to receive and file all paperwork, receiving documents, and invoices; maintain departmental files; ULAR Orientation- and ATP Trainings (e.g. scheduling, securing room, preparing training materials); assist in the overall administrative and clerical duties for assigned projects; and maintain detailed reports and spreadsheets to ensure paperwork is tracked properly. Perform other duties as assigned. Employment at Temple University means much more than a competitive salary.  Temple strives to maintain a culture of diversity and inclusivity and provide employees with opportunities for growth and advancement.  You will enjoy a collaborative working environment that values innovation and creativity.  Our health and wellness benefits are among the best in the region, and our retirement savings plans allow you to plan for the future.  Temple University offers many opportunities for employees to enhance their skills, gain new perspectives, and grow professionally.  For example, you can earn your bachelor's degree or an advanced degree through our tuition remission benefit or develop your management and leadership skills in one of our HR Learning and Development's academies.  Temple University employees also enjoy recreational, entertainment, and cultural activities both on campus and throughout the Philadelphia region. To learn more about the benefits of working at Temple University please go here: http://careers.temple.edu/careers-temple Required Education & Experience: Bachelor's degree At least 2 years' experience in an office setting. Experience in handling administrative office functions. An equivalent combination of education and experience may be considered. Required Skills & Abilities: *Outstanding customer service skills and ability to problem solve in a professional office environment. *The ability to mentor and monitor the work of student staff. *Proven organizational skills, time management skills and attention to detail. Demonstrated ability to work well in a team environment. This position requires a background check. This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department. Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orien ation, gender identity, genetic information or veteran status. In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University.  An individual is only considered fully vaccinated two (2) weeks after receiving the 2nd shot of a primary two-dose vaccine or a single dose primary vaccine shot. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination, or an exemption is requested and approved.  For more information, visit the University's Vaccines web page. Click here. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

Primary Location:Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Medical Education and Research Building

Job:Staff Schedule:Full-time Shift:Day Job Employee Status:Regular

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.