University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Development and Records Assistant at the Kelly Writers House

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

Reporting to the Development and Finance Coordinator, the Development and Records Assistant will play an integral role in the development, finance, and communication activities of the Writers House.

You will help run the daily operations of a bustling literary arts and community organization with a global community, including but not limited to: updating and maintaining contact records in a FileMaker Pro database, Salesforce, and Emma, our email distribution platform; preparing donor and community communications, both mail and email; registration of featured visitors for payment; and managing data migration, updates, and exports.

You will receive training in numerous Penn systems including: Compass (Salesforce), FileMaker Pro, Concur, the Penn Marketplace, and BEN Financials. You will receive mentorship and training in fundraising practices, donor relations, financial management, communications, data management, and more, with additional opportunities for career development. This position is ideal for someone looking for an entry-level position in arts administration.

Job Description

Development and Records Assistant at the Kelly Writers House

(Temporary Part-Time Position)

Job Duties

Reporting to the Development and Finance Coordinator, the Development and Records Assistant will play an integral role in the development, finance, and communication activities of the Writers House.

You will help run the daily operations of a bustling literary arts and community organization with a global community, including but not limited to: updating and maintaining contact records in a FileMaker Pro database, Salesforce, and Emma, our email distribution platform; preparing donor and community communications, both mail and email; registration of featured visitors for payment; and managing data migration, updates, and exports.

You will receive training in numerous Penn systems including: Compass (Salesforce), FileMaker Pro, Concur, the Penn Marketplace, and BEN Financials. You will receive mentorship and training in fundraising practices, donor relations, financial management, communications, data management, and more, with additional opportunities for career development. This position is ideal for someone looking for an entry-level position in arts administration.

The Writers House in unlike any other place at Penn – it is a community-focused and creative center for writers from Penn, the Philadelphia region, and beyond. Each year we host over 150 programs, including readings, screenings, seminars, and dinners with visiting writers. We produce one of the most successful massive open online courses, our beloved ModPo, with tens of thousands of participants across the world. In all, Kelly Writers House has been home to thousands of readers, writers, and guests. All of our programs are free, and most are open to the public and available for streaming online. For more information about the Kelly Writers House, visit http://writing.upenn.edu/wh/. (http://writing.upenn.edu/wh/.%0d)

Job Location

This position will be assigned to work at the Kelly Writers House, located at 3805 Locust Walk, Philadelphia, PA 19104.

Pay and Hours

The hourly rate is a minimum of $18.00. This position is expected to work approximately three full days per week, with a maximum of 999 hours annually. The scheduled weekly hours for this position will be arranged with the supervisor and must be during business hours, but the precise schedule is flexible. This position is scheduled for year-round employment.

To Apply

Submit a cover letter explaining your relevant work experience and interest, as well as a resume, as part of your application. You can submit them as one document under the ‘resume’ attachment or attach a cover letter as an ‘additional’ attachment.

Qualifications

A high school diploma, or equivalent combination of education and experience, are required. Bachelor's degree strongly preferred. This position requires no prior experience in fundraising, communications, or data management, but preference will be given to candidates familiar with Microsoft Office. The ideal candidate will have an interest or background in literary arts, poetry, community outreach, creative arts, and/or education. Candidate must be comfortable working alongside and with undergraduate students.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Provost Interdisciplinary Programs

Pay Range

$7.25 - $18.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.