University of Pennsylvania COLLECTIONS COORDINATOR in Philadelphia, Pennsylvania
COLLECTIONS COORDINATOR Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
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Reference Number 87-30638
Posted Job Title COLLECTIONS COORDINATOR
School Name Division of Finance
Org Research Services
Posted to the Web 01/11/2019
Posted Job/Salary Grade 025
Employment Type Non-Exempt
Position Type Full Time
Position Schedule 9-5
Position Length Ongoing
Position End Date
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
The Division of Finance is responsible for an array of centralized financial functions of the University. Our various departments are responsible for administrative services that support financial accounting and disbursement activities, research administration, external and internal investments, cash and debt management, risk management and student registration and financial aid. http://www.finance.upenn.edu/default.asp
The Collections Coordinator is responsible for follow up on past due invoices. The position will review and analyze the invoices generated for sponsored projects and ensure the accuracy of the invoices by comparing the invoices with the invoice schedule in the project agreement. Make corrections or adjustments to invoiced amount in the internal billing and receivables system ( BBR) . Contact internal business/grant managers to verify that all of the required deliverables associated with the project (progress and technical reports) have been submitted. Contact external sponsor organizations regarding unpaid invoices/payments. Negotiate payment plan with sponsors to resolve outstanding payments. Consult with internal accountants when an invoice needs to be submitted, resubmitted or adjusted. Prepare Accounts Receivable Analysis reports on a monthly basis.
High School Diploma and 5 year to 7 years of experience or equivalent combination of education and experience is required. Bachelor’s degree and 3-5 years of billing/receivables experience preferred. Excellent analytical, communication, organizational skills required. Must have strong attention to detail and working knowledge of Microsoft Office (Excel, Access, and Outlook). ORACLE Financials, and/or Business Objects is a plus.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/42760
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
How did you hear about this employment opportunity?
Contacted by a Penn Recruiter
Referred by a Penn Employee
Referred by a friend or family member
Higher Education Recruitment Consortium (HERC)
Inside Higher Ed
Other Internet Advertisement
Other Social Media Site
Professional Affiliation/Trade Website
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Heard about it at a conference or career fair
Recruitment and/or staffing agency
What is your highest level of education completed?
Less than high school education
High School Diploma or GED
Vocational or Technical School
Associate's Degree or Two Year College
PHD/MD/JD or equivalent doctoral degree
How many years of experience do you have related to this position?
0 to 1 Year
1 to 2 Years
2 to 3 Years
3 to 5 Years
5 to 7 Years
7 to 10 Years
Over 10 Years