Billing Administrator

Philadelphia,Pennsylvania,United States| Centralized Corporate| Full-time

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BILLING ADMINISTRATOR

Office Location: 19154

Position Overview:

Seeking an administrative professional to join our billing team within the Mechanical Services Department. Please note: this position is in our corporate office five days per week. This position will collaborate daily with a variety of teams including: Accounting, Accounts Receivable, Accounts Payable, Purchasing/Procurement, Contracting, and Project Managers in our Mechanical Services line of business. This position will report directly to the Billing Manager. The ideal candidate will enjoy working on operations and procedures in a team environment with a balance of collaborative and independent responsibilities. The selected candidate will need to clearly communicate findings and solutions to teammates. Additionally, the ideal candidate will be seeking a long-term relationship with an employer to further their career. This is a full-time and exempt (salaried) position.

About Company:

Since 1905, Elliott-Lewis and its family of companies have a reputation of being a premier provider of Mechanical Services, Facilities Management, and Crane Rentals. This role will specifically support the Mechanical Services line of business within Elliott-Lewis. Mechanical Service includes installation of commercial HVAC units; proactive maintenance of HVAC, boilers, and chillers; service repairs to HVAC, boilers, and chillers; and mechanical construction projects.

Role and Responsibilities

• Perform timely and accurate invoicing for service accounts for high volume customers

• Document invoicing for various projects, as well as perform the billing, as needed

• Review and verify accuracy of clients invoicing

• Respond to internal and external billing inquiries, coordinating with Accounts Receivable when necessary

• Ability to be utilized in the service department for the billing of various customers

• Review work summary sheets for each work order and make sure all items are billed correctly

• Establishes and maintains effective work relationships within the department, the division, the group, and the company.

• Includes ability to work independently and to interact with others so as to establish and maintain a positive and productive work environment

• Collaborate and interact with departments throughout the organization

Required Skills:

• A High School Diploma or GED

• A minimum of 3-5 years of experience in aspects of general accounting

• Excellent verbal and written communication skills

• Exceptional analytical and problem solving skills

• Attention to detail

• Ability to multi-task

• Basic skills in Microsoft Outlook, Excel, and Word

Preferred Skills and Education:

• A High School Diploma or GED

• A minimum of 3-5 years of experience in aspects of general accounting

• Excellent verbal and written communication skills

• Exceptional analytical and problem solving skills

• Attention to detail

• Ability to multi-task

• Basic skills in Microsoft Outlook, Excel, and Word

Physical Requirements

• Regularly requires a high degree of mental effort, talk and hear, gross and fine manipulation, read both print and screens for extended periods of time.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

• Frequently required to walk and sit

• Occasionally required to reach with hands and arms, lift 25 lbs. max, stand and stoop, kneel, or crouch, and climb stairs

• Expected to work in a moderately loud level of volume environment.

Compensation:

• Elliott-Lewis offers a robust compensation package including:

• Competitive base salary,

• Annual raises,

• Annual bonuses,

• 401k Retirement Plan with generous company match,

• Two weeks’ vacation during first year at entry-level with more earned for greater tenure,

• Sick Pay,

• Medical / Health Insurance Plans,

• Dental coverage,

• Additional voluntary benefits including several life insurance options, accident insurance, several disability insurance options, and more.

We recognize that great talent can come from a variety of backgrounds. We are an equal opportunity employer committed to affirmative action and diversity. Background, MVR checks, and drug tests are performed for all positions.

Equal Opportunity Employer including Disability/Vets