Administrative Assistant - 5168

DESCRIPTION/RESPONSIBILITIES: JOB DESCRIPTION The Administrative Assistant for the Brandywine Group of Insurance and Reinsurance Companies ("Brandywine") will need to provide office support for the department and assist in the preparation and editing of key deliverables.

JOB RESPONSIBILITIES Primary support person for certain Brandywine SVPs * Serve as Executive Assistant's back up in her absence * Make travel arrangements * Assist with travel booking/expense reports in Concur system * Arrange internal, Webex meetings and conference calls * Provide and facilitate team training support to Claims SVP and team * Provide timely Monthly, Quarterly and Claims Strategy Reports for SVPs and their teams * Provide Claims Committee and High Severity Subcommittee materials timely for management team * Assist Executive Assistant with providing documentation for Account Reviews * Stay current with HR online tools and assist Executive Assistant with the Onboarding/Offboarding process * Track Time Off and provide periodic reporting * Report, monitor and manage Xerox copier issues to their conclusion * Track, maintain and order departmental supplies * Format, mail out letters, documents as requested for staff * Other duties as assigned

QUALIFICATIONS 3 to 5 years of administrative experience preferred High school degree; College degree preferred Proficient in the use of Excel, Power Point, WORD and Outlook Strong written and verbal communication skills Excellent interpersonal skills, telephone and email etiquette Ability to be flexible, multi-task and prioritize deadlines Strong organizational skills and proven ability to work independently Ability to identify priorities and manage time efficiently Excellent attention to detail and ability to perceive and deal with sensitive issues and maintain confidentiality Self-starter with ability to problem solve

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.