Description We are on the lookout for a highly competent and skilled Executive Assistant to be an integral part of our operations in Petaluma, California. In this role, you will be tasked with providing high-level administrative support, managing executive schedules, and ensuring smooth office services. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks effectively.

Responsibilities:

• Manage and maintain executives’ schedules, including planning and scheduling meetings, conferences, teleconferences, and travel arrangements

• Act as a liaison between the executive and other staff members or departments

• Organize and maintain the office filing system

• Analyze incoming memos, submissions, and distribute them as needed

• Ensure secure handling of confidential documents

• Prepare invoices, reports, memos, letters, financial statements, and other documents

• Facilitate smooth communications between the executive and other executives, managers, employees, and external parties such as media, customers, and the public

• Perform office duties that include ordering supplies and managing a records database

• Carry out minor accounting and bookkeeping duties

• Prepare meeting agendas and take minutes during meetings

• Mastery of Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time, Calendar Management, Correspondence, and C-Suite. Requirements • Previous experience of 2+ years as an Executive Assistant or similar role

• Proficient in Microsoft Office Suites, including Microsoft Excel and Microsoft Outlook

• Experience with CRM systems

• Familiarity with Concur software

• Demonstrated ability in Calendar Management

• Proficient in drafting and managing Correspondence

• Experience in handling Documentation tasks

• Familiarity with 'About Time' software

• Experience in assisting and managing tasks for C-Suite executives

• Excellent organizational and multitasking abilities

• Strong verbal and written communication skills

• High degree of discretion dealing with confidential information

• Ability to work independently and in a team-oriented environment

• Strong problem-solving skills and ability to make decisions under pressure.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .