GOVERNMENT OPERATIONS CONSULTANT I - 64002810

Date: May 24, 2024

Location:

PENSACOLA, FL, US, 32501

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 829863

Agency: Department of Health

Working Title: GOVERNMENT OPERATIONS CONSULTANT I - 64002810

Pay Plan: Career Service

Position Number: 64002810

Salary: 38175.54

Posting Closing Date: 06/30/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Your Specific Responsibilities:

This position serves as the Personnel Liaison for Escambia County Health Department (Escambia CHD). Responsibilities are outlined in Attachment 2 of the Service Level Agreement between the Servicing Human Resources office and Escambia CHD. This position requires independent judgment in solving technical problems arising in human resource functions, as well as interpretation, application and enforcement of rules and regulations established by the Escambia CHD and the Florida Department of Health. The position requires strong communication and organizational skills, work independently, and manage time effectively . Responsible for procurement of goods and services for the Business Operations and Services Division, mailroom services for Escambia CHD and purchasing card procurement. Assures compliance with current Department of Health security policies by fulfilling the Information Custodian responsibilities described in Security Policy 3, areas of responsibilities. Acts in a confidential capacity to assist or aid managerial employees as defined in Florida Statute 447.203(5) as it relates to human resource administration. The Government Operations Consultant I perform a wide range of duties under the direct supervision of the Operations & MGMT Consultant II - SES.

Personnel Liaison: Works closely with the servicing Human Resource (HR) office for Escambia CHD to assist employees with all matters concerning classification, recruitment, payroll, attendance and leave, insurance and benefits, labor relations and workers’ compensation as set forth in Attachment 2 of the Service Level Agreement. Must be knowledgeable with the FLHealthDesk HR ticket system and the People First system. Participate in Human Resource Management monthly conference calls . Train and a ssist managers and employees as appropriate; review and distribute personnel-related information such benefits and insurance, open enrollments, performance appraisals, missing timesheets, and other related information as needed; and provid e ongoing assistance and guidance in applying personnel rules , leave and attendance and other HR practices .

Review classification tickets to ensure accuracy and completeness of documentation. Prepare and maintain organizational charts. Assist managers with documentation for classification tickets, position descriptions, OPS positions, justifications and other information needed for classification actions and/or updates. Act as the requisition manager for Talent Management in People First; Assist managers with advertising vacancies; Advise and assist managers in reviewing and updating position descriptions; assist managers with all aspects of recruitment as outlined in Recruitment and Selection policy including ensuring the legality of appointments; ensure new hires are properly screened (background and/or drug screened) as outlined in Department of Health (DOH) policies; work closely with servicing HR Office to ensure applicants are cleared prior to starting employment with DOH; submit recruitment selection files and new hire paperwork to servicing HR office. Conduct new employee orientation. Maintain necessary documents on Interns/volunteers/contract workers and ensure they are properly screened prior to placement. Request proper health insurance premiums for new hires or employees on leave without pay. Acts as the time and payroll administrator and assist managers to ensure that attendance and leave records are completed bi-weekly; report all overpayment/underpayment to servicing HR Office; coordinate and submit sick leave donations; review salaries to ensure they comply with Department of Health Policies (DOHP) pay policies; and assist managers with salary requests and memorandums. Works closely with legal, management and HR Labor Relations when dealing with employee discipline, grievances, FMLA/FSWP, unemployment, etc. Assist employees in initiating claims to WC provider an d proper coding of disability hours in People First. Ensure posters are displayed as required by law or policy.

Business Operations and Services:

Responsible for various business operations activities, including but not limited to purchasing goods and services for the Division, and processing incoming and outgoing mail. Back-up for the Incident and Event duty roster for all employees and notifies employees of duty assignment Attends safety committee and supervisor meetings to provide updates relating to Human Resources. Purchasing Card - Uses P-Card to submit payment for drug screenings, background screenings, office supplies, etc. Orders Purchasing Cards for employees as requested. Assist with implementation of proper pay practices during disaster response.

Perform other duties as required .

Required Knowledge, Skills, and Abilities:

• Knowledge of the methods of data collection and analysis.

• Knowledge of basic management principles and practices.

• Knowledge of basic principles of Human Resource administration.

• Knowledge of the People First, FIRS, and FLHealthDesk HR Ticket Systems.

• Skilled in Microsoft Office, Outlook.

• Ability to work independently.

• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and

other activities relating to personnel program functions, the improvement of operational, and management practices.

• Ability to organize data into logical format for presentation in reports, documents, and other written materials.

• Ability to conduct fact-finding research.

• Ability to utilize problem-solving techniques.

• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to personnel program functions,

operational and management analysis activities.

• Ability to plan, organize and coordinate work assignments.

• Ability to communicate effectively.

• Ability to establish and maintain effective working relationships with others.

Qualifications:

Minimum - High School/Equivalent, 1 to 3 years Human Resources, Business Operations and Clerical Support experience.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

1295 Fairfield Drive; Pensacola, FL 32501

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Pensacola