Administrative Assistant 1

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Administrative Assistant 1

Salary

$44,890.00 - $67,678.00 Annually

Location

Dauphin County, PA

Job Type

Non-Civil Service Permanent Full-time

Job Number

N-2024-87647

Department

Department of State

Division

ST Div Elect Vtr Rgstrtn

Opening Date

07/01/2024

Closing Date

7/14/2024 11:59 PM Eastern

Job Code

08210

Position Number

00026225

Union

AFSCME

Bargaining Unit

A4

Pay Group

ST05

Bureau / Division Code

00196300

Bureau / Division

ST Div Elect Vtr Rgstrtn

Worksite Address

210 North Office Building

City

Harrisburg, Pennsylvania

Zip Code

17120

Contact Name

717.409.3970

Contact Email

jboisvert@pa.gov

• Description

• Benefits

• Questions

THE POSITION

Are you passionate about ensuring all Americans in Pennsylvania get to exercise their right to vote in free and fair elections? Join the Bureau of Elections in this Administrative Assistant 1 position to participate in the efficient processing of tasks related to Pennsylvania and federal election laws while working closely with the Civic Engagement and Language Access Coordinator to support our multilingual voter education efforts and civic engagement programs. Support the processes of democracy with our team!

DESCRIPTION OF WORK

In this position you will provide administrative and technical assistance to support Bureau of Elections in functions related to Pennsylvania Election Code and assist with all Bureau calls and walk-ins. Spanish or Chinese fluency is preferred but not required. You will research complaints, respond to inquiries, and resolve problems brought to the Bureau regarding election related matters. This includes drafting and preparing correspondence regarding the administration of the state and federal election law.

Attention to detail and effective analytical abilities are essential for this position. You will review election related publications and instruction materials, recommend revisions, and coordinate requests for translations from vendors, as well as enter data for various statistical reports required by state and federal laws. You will also assist the Division Chief and Civic Engagement & Community Impact Programs Manager in the planning and development of projects, including the annual county election officials’ conference, ballot certification, the Governor’s Civic Engagement Award, the county language access workgroup, and reapportionment of election districts. Apply today and be part of something bigger than yourself!

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00026225) .

Work Schedule and Additional Information:

• Full-time employment

• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.

• Telework: You may have the opportunity to work from home (telework) part-time, with three in-office days per week. This position currently requires in-office work on Wednesdays, with the other two in-office days to be determined. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

• Salary: In some cases, the starting salary may be non-negotiable.

• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university;or

• Any equivalent combination of experience and training.

• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

  Additional Requirements:

• You must be able to perform essential job functions.

  Preferred Qualifications (not required):

• Spanish or Chinese fluency is preferred, but not required.

  How to Apply:

• Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

• Failure to comply with the above application requirements may eliminate you from consideration for this position.

  Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .

  Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

  If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

  The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Do you possess a conferred bachelor's degree or higher, or are you within three months of completing a bachelor's degree or higher? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer "yes" to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

• Yes

• No

  02

  If you do not have a conferred bachelor's degree or higher, on what date do you expect to receive your degree? Type N/A in the text box if this does not apply.

  03

  How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

• 120 credits or more

• 90 but less than 120 credits

• 60 but less than 90 credits

• 30 but less than 60 credits

• Less than 30 credits

• None

  04

  How many years of full-time paraprofessional level or higher experience do you possess?

• 4 years or more

• 3 years to less than 4 years

• 2 years to less than 3 years

• 1 year to less than 2 years

• Less than 1 year

• None

  05

  If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

  06

  Preferred Criteria- Are you fluent in Chinese?

• Yes

• No

  07

  Preferred CriteriaAre you fluent in Spanish?

• Yes

• No

  Required Question

Agency

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov