Fleet Specialist - OJV

Fleet Specialist - OJV

Req ID#: 385100

Pasig (One Julia Vargas OJV), Philippines, PH

Job Description:

Summary of Job Responsibilities:

• Responsible for transport management deliverables for the location.

• Manage fleet operations including employee shuttles, last-mile movement, asset transport, and ad hoc requirements for all sites.

• Review utilization and incorporate changes based on usage trends, public transport availability, and headcount.

• Evaluate and determine the most efficient routes and methods.

• Handle vendor management, including acquiring quotes, evaluating, negotiating, and shortlisting vendors, and coordinating with the procurement team.

• Coordinate with vendors for vehicle deployment, ensuring timely invoice submission and payment.

• Conduct periodic vendor assessments and ensure compliance with statutory requirements.

• Handle employee grievances related to fleet management.

• Ensure legal compliance, permits, registrations, and insurance are in place.

• Manage Shell Fleet Cards refilling and maintain petty cash for incidental expenses.

• Ensure appropriate rostering of vehicles, considering number coding where applicable.

• Identify cost gaps and implement controls for cost savings.

• Ensure accurate data entry of all trip and log sheets.

• Be familiar with geography and vehicle routing as needed.

• Provide amenities such as drinking water, tissue paper, and face masks to end customers in special booking cases.

• Develop and implement current transport policies to meet company needs and exceed internal customer expectations.

• Report information security incidents, including suspected viruses, immediately.

• Ensure critical data is backed up and inform technology as required.

• Safekeep vehicle maintenance records (Sitel-owned and partner vehicles).

• Ensure timely transport of employees, clients, and leaders.

• Prepare reports as required by management or stakeholders and assist in developing and implementing transportation policies and procedures.

• Adhere to special tasks assigned related to fleet management as directed by supervisors or management.

Job Segment: Data Entry, Procurement, Transportation, Information Security, Administrative, Operations, Technology