BUSINESS MANAGER I - SES - 77000251

Date: Sep 20, 2024

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Requisition No: 838075

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: BUSINESS MANAGER I - SES - 77000251

Pay Plan: SES

Position Number: 77000251

Salary: $45,587.62 Annually

Posting Closing Date: 10/07/2024

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Regional Operations Office NW

Business Manager I- SES

Salary: $45,587.62 Annually

3911 Hwy 2321

Panama City, Fl. 32409

Florida Fish and Wildlife Conservation Commission

Regional Operations Office NW

Business Manager I- SES- 77000251

Bay County

Our Organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com

Requirements:

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Possess and maintain a valid Florida Driver’s License.

This position requires up to 25% travel.

Office hours are from 7:00 A.M. to 4:00 P.M. Central Standard Time, Monday through Friday.

Incumbent will have financial disclosure reporting responsibility in accordance with Section 112.3145, Florida Statutes.

Florida Certified Contract Manager (FCCM) Certifications must be obtained within 12 months of employment.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application. Information should be provided regarding any gaps in employment.

Additional Requirements:

Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation in general. Seeks to garner public support for agency objectives and programs by serving Florida’s citizens in a positive and pro-active manner.

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent Fish and Wildlife Conservation Commission (FWC) point-of-view.

Work at FWC is cross-functional meaning duties may cross division/office lines. The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

Experience:

Minimum of 4 years of experience in accounting, purchasing or related field, with two (2) of the years containing supervisory experience. The incumbent should possess a high degree of judgement, business management acumen and team building experience. The incumbent will supervise 2 full-time employees.

Or

4-year degree in Business Management, Accounting or related discipline from an accredited college or university preferred.

Overview:

This position provides significant Finance and Budget administrative direction to regional program staff. It requires a high degree of judgement, integrity, business management, and team building skills.

Duties and Responsibilities:

Purchasing-

• Serve as the Regional Business Manager and approve purchases less than $35,000 (Category II). Serve as liaison between regional staff and Tallahassee Purchasing Section. Retain thorough knowledge of MyFloridaMarketPlace (MFMP), state contracts, bids, etc. Ensure/responsible for regional compliance with all purchasing policies and procedures. Regional subject matter expert for all procurement related matters. Coach/train regional staff in matters related to procurement including State Purchasing Card (p-cards). Coordinate/train regional staff serving in Procurement Facilitator roles. Serves at the Certified Contract Manager for the region and oversees proper contract rules, policies, and processes.

• Ensure procurements made are appropriate for the type of commodity or service procured and that the procurement adheres to all relevant purchasing rules and regulations. Assists staff with invoicing and accounting.

• Serve as regional approver for single source, quotes, emergency and after-the-fact approvals; PRIDE (Prison Rehabilitative Industries & Diversified Enterprise), RESPECT and state contract exceptions and other purchases exempt from the competitive process. Reviews regional Invitation to Bid (ITBs) requests before submission to Tallahassee Purchasing. Assist staff with special procurements including conducting pre-bid meetings, review of scope of work, specifications, potential vendor lists, etc., for ITB and Request for Proposals (RFP) packages sent to Tallahassee Purchasing (purchases over $35,000) for approval and bidding.

• Approve MFMP purchase orders submitted by procurement facilitators. Assists customers with purchasing questions such as verifying vendor registration with State of Florida, researching MFMP vendors and state contract vendors.

  State Purchasing Card (P-Card)-

• Serve as regional p-card “Advanced/Super Buyer” for the Office of Executive Director and other division/offices as needed. Assist regional staff/account holders with questions/issues concerning P-Card WORKS. Serve as subject matter expert for P-Card WORKS regional account holders.

• Liaison with the FWC P-card Administrator for any p-card infractions made by employees.

  Budget and Accounting-

• Assist in the development of an annual program spending plan for multiple Division/Office programs in the region based on legislative appropriations by category. Monitor and assess multiple budgets daily and provide reports to Division/Office leads. Includes all requests for transaction reports, encumbrance reports, special reports, and corrections.

• Coach/train regional personnel in matters related to budgeting and accounting.

• Ensure procurements made from annual spending plans are appropriate for the type of commodity or service procured and that the procurement adheres to all relevant purchasing rules and regulations. Work closely with the Regional Purchasing Agent to ensure proper coding.

• Responsible for submitting monies received to Tallahassee Revenue Section.

• Oversee and/or process regional utility bills for payment and assists with any problems. Assists with postage requests. Serve as backup. Ensures the State Energy Management Plan (SEMP) energy cost report is completed and has accurate information (such as column/row formulas, new or deactivated water meters and/or electric meters are updated, etc.)

  Supervisory-

• Supervise and provide information, guidance, and support to Regional Finance & Budget support staff. Manage a diverse group of individuals daily. Works closely with staff to ensure their needs are met and issues are resolved or escalated, as necessary. Provide timely feedback and coaching. Communicate precise expectations. Encourage and provide training and development opportunities to team. Maintains accurate and complete personnel records. Seek opportunities to develop as a leader.

  Knowledge, Skills, And Abilities:

• Knowledge and understanding of management principles and practices, business functional areas such as accounting and budgeting, and the principles and practices of state purchasing laws and rules, and state purchasing process.

• Knowledge of MyFloridaMarketPlace (MFMP), Vendor Bid System (VBS), the P-card Works system, and Florida Accountability Contract Tracking System (FACTs), financial database systems, budgeting tools. Comprehensive knowledge of Excel, Microsoft Suites, and Outlook.

• Ability to understand and apply applicable statutory rules, regulations, policies and procedures relating to purchasing and budgeting. Ability to work independently and solve problems and make sound decisions. Ability

• to determine work priorities and ensure timely completion of work assignments. Ability to establish and maintain effective working relationships with others. Ability to effectively communicate with external and internal customers.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

PANAMA CITY, FL, US, 32401 PANAMA CITY, FL, US, 32404 PANAMA CITY, FL, US, 32405 PANAMA CITY, FL, US, 32402

Nearest Major Market:Panama City