Description

We are situated in Overland Park, Kansas, and are on the search for a meticulous Administrative Assistant to support a busy team. This role lies within the architecture industry and will offer a contract employment opportunity. The successful candidate will be primarily responsible for streamlining administrative procedures, managing team and consultant site visits, and ensuring efficient data management.

Responsibilities:

• Manage and maintain filing systems as required

• Retrieve and prepare written summaries of data from records, emails, and other related documents as requested

• Respond to and resolve administrative inquiries and questions in a timely manner

• Coordinate and manage team and consultant site visits for clients

• Generate weekly reports for projects and distribute them to the team

• Oversee access to project management systems for the team and manage team access to the client portal

• Update project schedules in the client portal and internal project management system

• Organize and distribute plans to AHJs for permit submittal

• Facilitate the submittal and review process with the internal project team

• Manage the change order process with the client, submit, track, and distribute approvals to internal and external stakeholders

• Perform data input and updates into databases, spreadsheets, and digital systems as required

• Utilize skills in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, and Bluebeam Revu to efficiently accomplish tasks

• Manage email correspondence, answer inbound calls, provide customer service, and schedule appointments as needed

Requirements • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook

• Experience with data entry and maintaining databases

• Ability to manage and schedule appointments effectively

• Strong customer service skills and experience in a customer-facing role

• Excellent written and verbal communication skills for email correspondence and answering inbound calls

• Proficiency in using Bluebeam Revu for document markup and editing

• Ability to multitask, prioritize, and manage time effectively

• Strong organizational and planning skills

• Attention to detail and problem-solving skills

• Ability to work independently and as part of a team

• High level of discretion and judgment in handling confidential information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .