Sargent is seeking a detail oriented and proactive Human Resources Coordinator to join our dynamic team. At Sargent we are dedicated to fostering a supportive and innovative workplace. Our Human Resources team plays a crucial role in ensuring our operations run smoothly, promoting a culture of excellence and respect. The Human Resources Coordinator will perform essential administrative tasks and services to support the effective and efficient operations of our Human Resources and Benefits team. This role is integral to maintaining accurate records, facilitating recruitment processes, and supporting employee engagement initiatives.

Key Responsibilities:

• Maintain accurate and up-to-date human resource files, records, and documentation.

• Ensure the integrity and confidentiality of all human resource files and records.

• Conduct periodic audits of HR files to ensure compliance with documentation requirements.

• Assist in creating job descriptions, job ads, brochures, and marketing materials for recruitment and HR initiatives.

• Support the recruitment and interview process, tracking candidate statuses in HRIS and sending follow-up letters post-recruitment.

• Schedule meetings and interviews as requested by the Human Resource Manager.

• Conduct or assist with new hire orientation sessions.

• Complete Forms I-9, verify I-9 documentation, and maintain I-9 files.

• Assist in planning and executing special events, including benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

• Provide clerical support to the HR Manager, including photocopying, preparing mail documents, sending emails, scanning, and shredding.

• Perform customer service functions by addressing employee requests and questions.

• Assist in the processing of terminations and preparation for the performance review process.

• File documents into appropriate employee files and prepare new-employee files.

• Assist in preparing correspondence as needed and perform other related duties as assigned.

Qualifications:

• Bachelor’s degree in human resources, Business Administration, or a related field (preferred).

• Previous experience in an HR administrative role is a plus.

• Proficiency in HRIS and MS Office Suite (Word, Excel, PowerPoint).

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal skills.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Strong customer service orientation and ability to work collaboratively in a team environment.

What We Offer:

• Competitive salary and benefits package.

• Opportunities for professional development and career growth.

• A supportive and inclusive workplace culture.

• Engaging team events and initiatives.

Benefits:

• Employee Ownership: Enjoy the benefits of our Employee Stock Ownership Program!

• Competitive Compensation: Competitive salary and comprehensive benefits package, including health and dental insurance, 401(k) with employer match, paid time off, and more.

• Growth Opportunities: Be part of a stable, growth-oriented company with a reputation for excellence.

• Supportive Culture: Thrive in a collaborative and inclusive work environment.

Location:

This role is based full-time in our Orono, ME office.

Sargent is an Equal Opportunity Employer.