Position Description

If you are a detail-oriented professional and want to be a successful Subcontracts Administrator, Serco has a great opportunity for you! The SCA II develops competitiveand single/sole source Request For Proposals (RFPs) for Canadian Defence and commercial services and products of medium complexity; compiles various bid/compliance documents and inspects them for completeness; evaluates bids and completes subcontract / purchase order awards; manages supplier performance issues to resolution; performs subcontract close-out and a variety of other procurement-related tasks.

On-site with hybrid remote telework possibility.

In this role:

• Develops competitive and single/sole source Request For Proposals (RFPs) for Canadian Defence and commercial services and products of medium complexity; compiles various bid/compliance documents and inspects them for completeness; evaluates bids and completes subcontract / purchase order awards; manages supplier performance issues to resolution; performs subcontract close-out and a variety of other procurement-related tasks.

• Responsible for preparing compliant RFP packages for requirements of varying complexity.

• Issues competitive and sole/single source solicitations and serves as the primary point of contact for the bidding suppliers.

• Uses knowledge of contract types to determine appropriate type for certain procurements assessing the risk associated with various contract and fee types to provide advice to team regarding questions on regulatory or customer requirements.

• Evaluates competitive bids on a lowest-price-technically-acceptable (LPTA) and best-value basis and awards subcontracts / purchase orders to successful bidders under limited supervision.

• Understands how to establish the appropriate evaluation criteria in best-value solicitations.

• Fully administers subcontracts from cradle-to-grave for multiple agreements across a range of programs.

• Possesses strong supplier interaction skills and leads subcontract negotiations.

• Possesses a strong understanding of Serco’s standard terms and conditions as well as contract clauses.

• Tailor Contract flow downs and general terms and conditions to suit each procurement with assistance from management on sensitive or high-risk terms.

• Understands when certain contract clauses require Procurement interaction with other parties and actions them accordingly.

• Acquires products or services in a timely manner. Understands how to make use of known / historical sources and how to identify potential new sources in various industries.

• Ensures subcontract agreements and purchase orders accurately reflect price, schedule, terms and conditions as negotiated with suppliers independently under minimal supervision.

• Relies on experience to structure agreements in a manner that is professional and minimizes ambiguities.

• Understands procurement file documentation requirements and demonstrates capability to complete, compile, and review individual documents for suitability.

• Understands the difference between compliant and non-compliant documents and is able to work with the appropriate parties to correct any deficiencies.

• May provide guidance to more junior staff members on certain procurement documentation (i.e. Source Justifications or Price Analyses).

• Exhibits a strong understanding of compliance, and may conduct peer reviews for more junior staff members’ procurement files.

• Facilitates the resolution of subcontract agreement related issues by arranging and participating in conferences between suppliers and company personnel.

• Recommends appropriate actions to resolve performance difficulties.

• Monitors supplier performance for conformance to original proposal, and controls change management.

• Participates in continuous improvement activities and provides suggestions for cost reduction and improved efficiency.

• May serve as a functional lead for certain process improvement activities.

• Develops a strong understanding of the Procurement activities in the contract pre-award phase.

• Negotiates and establishes Non-Disclosure Agreements and standard Teaming Agreements, with some oversight.

• Serves as a lead role for soliciting third party pricing to support Serco proposals.

• Establishes business rapport and builds continuity with the Program Management Office for multiple programs.

• Actions procurement requirements directly from the requesting source in lieu of receiving assignments from a manager.

• Prepares and disseminates information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination.

Qualifications

To be successful in this role, you will have:

• Knowledge of subcontracting fundamentals and possess general understanding of Canadian procurement requirements.

• 1 to 3 years experience in procurement or contracts.

• Understanding of the RFP / bid process and knowledge of commonly-used concepts, practices, and procedures within a particular field.

• Possess analytical and technical skills required to understand business practices and recommend proper automation opportunities.

• Must have intermediate computer skills and be able to understand electronic processing.

• Excellent written, verbal, and communication skills for effective interface with all internal and external contacts.

• Understands and complies with Serco Procurement policies and procedures.

• Possesses strong presentation skills and the ability communicate with a wide range of internal or external parties.

• Can work independently and provide guidance to peers.

• Bi-lingual (Canadian French) would be an asset.

Company Overview

Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco’s 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.

To review Serco benefits please visit: https://www.serco.com/na/careers/benefits-of-choosing-serco .If you require an accommodation with the application process please email: careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see ourApplicant Privacy Policy and Notice (https://www.serco.com/na/privacy-policy) .

Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email Agencies@serco-na.com .

Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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ID 63329

Recruiting Location : Location CA-ON-

Category Procurement

Position Type Full-Time

Security Clearance None

Telework Yes - May Consider Occasional/Part Time Teleworking for this position