POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator (REA) to assist in directing and coordinating on-site outpatient medical property management activities. This person will assist in effectively implementing procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

• Maintain an organized and efficient onsite management office

• Assist management with office phone/email, respond to inquiries and deliver messages to the appropriate contacts

• Ensure inventory of office supplies

• Maintain a directory of contacts for tenants, contractors, health system employees, and property management

• Assist management staff with time-sensitive projects

• Establish and maintain record keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents

• Assist with purchase order contracts, vendor service agreements, and vendor management

• Complete contract and service agreement entry and coordinate signature execution between the vendors, legal team, and property management staff

• Monitor contract and service agreement dates and alert staff of expiring contracts

• Audit contracts and invoices for accuracy

• Monitor outside vendors for compliance with contracts and certificates of insurance

• Assist with accounting tasks

• Assist property management staff in reviewing, correcting, and coding invoices before submission to accounts receivable

• Conduct a monthly audit of the building ledger for errors in coding and alert staff

• Conduct a monthly audit of the tenant ledger for proper coding and payment. Cross-reference this with the aged delinquency report and send errors in coding or delinquency of payment to property management.  Track utility stats and help prepare tenant charge-backs.

• Assist with work order performance tracking

• Work with property management to monitor work order efficiency

• Conduct audits of property equipment lists and work with building engineers and confirm preventive maintenance schedules

• Track annual testing and inspections at multiple properties  

• Coordinate and oversee tenant engagement activities.

• Work with property management to develop an annual social event calendar

• Coordinate events and gifts within an established budget. Examples include social gatherings, fundraisers, book fairs, fire safety events, and blood drives.

• Develop and distribute a monthly newsletter and mid-month notice to the tenants

  POSITION REQUIREMENTS

• Must have a minimum high school education. Associate’s or Bachelor’s degree preferred

• Minimum of 2 years of previous commercial property management experience

• Experience with MRI and Yardi software

• Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including understanding A/P, A/R, and commercial leases

• Possess a professional demeanor and excellent interpersonal and customer service skills

• Have access to reliable transportation and maintain a valid driver's license

• Computer literate and proficient in MS Word, Excel, PowerPoint, and Outlook

• Excellent communication skills, both verbal and written

• Ability to work independently

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