Accounts Receivable & Accounts Payable Specialist |Odessa, FL

Summary:

We are seeking a detail-oriented and proactive Accounts Receivable - Accounts Payable Specialist to join our finance team. The successful candidate will be responsible for managing all aspects of the accounts receivable and accounts payable processes, ensuring accuracy and timeliness in financial transactions, and maintaining strong relationships with customers and vendors.

Description:

Accounts Receivable:

• Prepare and send out invoices, account statements, and payment reminders to customers for service projects and parts & components

• Monitor accounts to ensure timely collection of payments with the goal of improving the initial invoicing process

• •continuous improvement in parts billing process

• Support sales department with documentation for new customers (Information forms, W-9 copies, ACH details)

• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted

• Resolve any discrepancies or issues related to billing and payments

• Request customer sales tax exemption forms and maintain database

Accounts Payable:

• Process vendor purchase order invoices and confirm accuracy of pricing and goods receipt

• Code and enter non-PO invoices (freight, services, utilities) and confirm approval process is applied

• Reconcile accounts payable transactions and maintain vendor files

• Ensure timely and accurate payment of invoices, including obtaining approvals and resolving discrepancies

• Prepare and support weekly payment run

• Monitor vendor payment terms and manage cash flow effectively

Additional Skills & Qualifications:

• Proven experience (5+ years) in accounts receivable and accounts payable or related financial roles

• Strong understanding of basic accounting principles and practices

• Knowledge of state tax requirements

• Proficiency in Microsoft Office Suite, particularly Excel, Word and Outlook

• Experience with a modern ERP system (SAP or SAP Business by Design preferred)

Qualified candidates encouraged to apply!

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.