Job Information
Naylor Building Partnerships Office Coordinator in Oakville, Ontario
Naylor Building Partnerships Inc. is currently seeking an Office Coordinator (FT, in Office) to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you!
Key Responsibilities:
Reception/ Dispatch
Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries.
Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt.
Act as a backup for Customer Service, answering and escalating calls where appropriate
Coordinate courier services and receive all couriered envelopes and packages.
Asset Management
Set up new assets and maintain fleet records, including departmental and driver changes.
Manage GPS, produce mileage reports and coordinate with insurance for any vehicle accidents.
Drop off and pick up of new vehicles or vehicles requiring repairs or GPS installation
Manage uniform program, i.e. distribution of vouchers, following up on uniform discrepancies, updating uniform systems when employees join or leave Naylor etc.
Office Administration
Maintain office supply inventory and ensure stock room is organized and replenished
Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
Place orders for business cards/printing items
Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children’s Holiday Party)
General office duties such as ordering catering, stocking fridges, printing binders, filing
Provide backup for quotes email, forwarding emails as appropriate
Booking flights, hotels, cars
Education/ Experience:
University degree or College diploma in a related field (Business/ Office Administration graduate is considered an asset)
Excellent verbal and written communication skills
Professional phone manner
Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
Ability to multitask in a busy office environment
Willingness to take on other duties as needed
We are committed to providing an inclusive and barrier-free workplace that reflects the communities we serve. Naylor will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, AODA 2005, and Naylor’s Accessibility Policy. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to careers@naylorbp.com.
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