Description

A leading non-profit legal services organization is seeking a highly proactive and experienced Executive Assistant to support their Executive Director on a contract-to-hire basis. The Executive Assistant will play a critical role in both traditional administrative tasks and strategic initiatives, acting as the Executive Director’s right hand and leading efforts to streamline operations. The ideal candidate will have a minimum of 5 years' experience in an executive assistant capacity, demonstrated proficiency with technology, and strong decision-making and project management skills. This role is primarily remote, with the understanding that flexibility may be required to accommodate the Executive Director's schedule. If you are a seasoned executive assistant looking for a challenging and rewarding opportunity to make a significant impact, we encourage you to apply.

Key Responsibilities:

• Provide high-level administrative support to the Executive Director, including comprehensive calendar management, email correspondence, and travel arrangements.

• Lead the management of the Executive Director's calendar, collaborating with the Chief of Staff to ensure strategic prioritization and efficient scheduling.

• Manage email communication with discretion and confidentiality, ensuring timely and accurate responses.

• Attend meetings, take minutes, and follow up on action items in collaboration with the Chief of Staff.

• Facilitate document review and approval processes, coordinating with internal staff and external stakeholders.

• Liaise with board members, donors, and other stakeholders on behalf of the Executive Director, maintaining a relationship-oriented approach.

• Propose and implement new systems to enhance the Executive Director's efficiency and effectiveness in programmatic impact and fundraising.

• Lead and manage project management duties, ensuring projects are completed on time and within budget.

• Use MS Office and other technology tools to create and manage documents, spreadsheets, and presentations.

• Perform additional duties as assigned by the Executive Director, with a focus on leading initiatives independently.

  Requirements

Qualifications:

• At least 5 years’ experience in an executive support role, ideally supporting an Executive Director within a larger (100+ staff) non-profit organization.

• Demonstrated ability to thrive in a highly dynamic, collaborative environment.

• Strong technological acumen, including proficiency with GSuite, SharePoint, and OneDrive; ability to quickly learn new technology systems.

• Excellent organizational skills and a keen attention to detail.

• Highly self-motivated, with the ability to function effectively in a fast-paced organization.

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Ability to use sound judgment to independently move work forward without guidance.

• Creative problem-solving skills and the ability to juggle several critical and urgent tasks simultaneously.

• Prior experience in project management, particularly in supporting new system changes or upgrades, is preferred.

• Experience in a non-profit organization within the legal or policy space is a plus.

Key Attributes:

• A proactive leader who can anticipate the needs of the Executive Director and lead initiatives independently.

• Strong communication skills with the ability to build and maintain relationships with various stakeholders.

• A strategic thinker with the ability to implement new systems and processes to enhance organizational efficiency.

• An organized and detail-oriented professional who can manage multiple priorities with ease.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .