JOB PURPOSE: Under the supervision of the Director of Real Estate and Facilities Management, the Facilities Coordinator will work closely with department professionals at assigned locations to provide day-to-day facility related operations support.

JOB SUMMARY: Oversee all activities inside a building, making sure that health and safety standards are met and arranging for repairs when needed.

ESSENTIAL FUNCTIONS:

• Coordinate and oversee work being completed by contractors, trades, and building staff.

• Manage multiple projects simultaneously

• Assist in room preparation for meetings

• Conduct daily inspections in assigned locations

• Maintain tracking system of requests

• Assist in placing service calls for maintenance

• Act as Deputy Fire Warden in emergency situations, responsible for overseeing searches and adhering to emergency response protocols to monitor safety

• Process payment requests for work orders

• Share reception coverage with other administrative staff and handle opening and closing responsibilities

• Conduct site visits and evaluate buildings in assigned locations.

SECONDARY FUNCTIONS:

• Lay out and supervise construction of office workstations and case goods

• Assist with other related duties as directed.

NOTE: The employer reserves the right to change or assign other duties to this position.

QUALIFICATIONS: Job qualifications are stated in the Essential Functions of the job description. An employee must be able to accomplish the Essential Functions to be competent in the job. Other special requirements are noted below.

Education: An Associate’s Level Degree or 2 years Facility of Office Management experience or equivalent combination of education and experience

Certifications:

• OSHA 40-Hour

• Hazmat

Software Skills:

• Knowledge of Microsoft office (Word, Excel, PowerPoint)

• Working knowledge of Email (Outlook)

• Familiarity with Oracle is a plus.

Other Skills:

• Knowledge of negotiations process, design, and construction preferred.

• Demonstrated ability to work and communicate professionally.

• Customer Service Excellence

Physical Demands: Prolonged periods of standing, walking, sitting, climbing, grabbing, reaching, kneeling, pulling, pushing 50lbs or more on a daily bases.

Work Conditions: Work is typically performed in an building environment but may be required to perform job duties outside of the building or various properties.

Special Schedule: Normal schedule is standard business hours Monday-Friday, 9am-5pm; At times, must be willing to work in excess of 40 hours per week as driven by operational needs.

Travel Demands: Occasional travel may be required

Job Experience:

• Experience with a work order ticket system is a plus.

• Building, Facility management, and Maintenance operation knowledge

• Strong interpersonal skills and ability to work in a team environment.

• Non-profit experience is strongly preferred.

Personal Qualities:

• Build strong interpersonal relationships with internal and external stakeholders;

• Work cooperatively with others on a team;

• Excellent verbal/written communication and presentation skills.

• Excellent organizational skills and attention to detail.

• Responsiveness to messages (Email, Texts, and Voicemail)

Other:

• Demonstrable knowledge of and commitment to:

• The mission, vision and goals of The Fedcap Group and execution of relevant policies and procedures;

• government regulations related to Facilities functions;

• maintain the highest level of confidentiality, integrity, and ethical practice;

• analyze, make decisions, and resolve situations/problems effectively within the scope of responsibilities;

• ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies;

• be patient and sensitive to individuals with disabilities

STATUS: Full Time / Regular/ Non-Exem

Wage/Salary: $19.75 - $24.08 (hourly)