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Astellas Pharma Director, Software Lifecycle Management in Northbrook, Illinois

Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians. If you want to be part of this exciting work, you belong at Astellas!

Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world. For more information on Astellas, please visit our website at www.astellas.com .

This position is based in Northbrook, Illinois. Remote work from certain states may be permitted in accordance with Astellas' Responsible Flexibility Guidelines. Candidates interested in remote work are encouraged to apply.

Purpose and Scope:

Directs the Software Lifecycle Management (SLM) sub-group within the IS Vendor and Supplier Management (VSM) group. Accountable and responsible for developing and implementing the strategy for software license management globally. Develops, implements, and tracks key performance indicators for software publishers to help optimize software management throughout Astellas at the enterprise level.

Essential Job Responsibilities:

  • Act as global lead for the software lifecycle management team throughout Astellas IS; including the development and implementation of the overall Astellas software management strategy.

  • Monitor, interpret and implement changes in regulatory requirements and ensure completion of annual compliance reports and related documentation for Astellas software assets.

  • Globally manage purchase, deployment, maintenance, usage and disposal of software licensing, including its administration.

  • Globally evaluate and rationalize the total portfolio of software vendors, services, products using spend analytics and collecting market intelligence

  • Publish monthly, quarterly and annual reporting of the IS software portfolio, and update internal SOPs to maintain accuracy and efficiency.

  • Direct and manage the relationship and overall governance of software vendors by serving as a single point of contact for all software related items

  • Evaluate and support the negotiation of Enterprise License Agreements and/or Master Services Agreements with strategic software publishers (enterprise level agreements)

  • Create, own and manage company-wide software management guidelines and/or policies

  • Identify opportunities and initiate projects to reduce or to avoid costs and report cost reduction/avoidance to head of IS.

  • Accountable for maintaining the delivery of the software asset management environment including our outsourced managed service provider for software asset management.

  • Lead and be accountable for the global audit protocol for software providers, including maintaining the audit playbook for internal Astellas stakeholders

  • Engage stakeholders, understand their objectives and requirements, and execute software plans

Quantitative Dimensions:

  • Organizationally responsible for an annual software budget of $100+ million USD, with a total asset value of approximately 400+ million USD

  • Accountable for the management of 250+ contracts globally across all business units

  • Accountable for the vendor management of 100+ vendors

  • Responsible for contract and license optimization with a total value of approximately 2M USD annually

Organizational Context:

  • Reporting to the Executive Director and Head of IS Vendor and Supplier Management

  • Direct and indirect (FSP's) reports of 9+ Collaborate with the IS organization and business functions across the global Astellas organization to understand business needs in relation to software licensing and contracts

  • Collaborate with other IS Group Leaders regarding MTP, Annual Planning, Actuals and Forecasts related to software and license budgets

  • Heavy collaboration with the legal and procurement division related to Software Lifecycle Management globally

Qualifications:

Required

  • Minimum of Bachelor's Degree with a concentration in business, finance, accounting, and or computer science/IT engineering or equivalent experience

  • Experience in an IT Department for at least 7 to 10 years and proven experience in software asset or configuration management

  • Computer literacy sufficient to operate spreadsheet and word processing applications (i.e. Microsoft Excel, Microsoft Word, Microsoft PowerPoint).

  • Development skills to automate IS software asset management reconciliation and reporting at a global level

  • Experience in a multinational organization for at least 5 to 7 years

  • Experience in a pharmaceutical company or another regulated industry for at least 5 years

  • Experience in interfacing and communicating effectively with all levels within an organization and with external vendors

  • Experience in software asset management

  • Strong written and verbal communication skills

  • Common understanding of IT platforms and technology.

  • Proven experience managing hardware and software assets at an enterprise level and/or high security environment

Preferred

  • Masters of Business Administration

  • Certification preferred as a Certified Hardware Asset Management Professional (CHAMP), and/or Information Technology Infrastructure Library (ITIL)

  • Previous experience using the SNOW software tool

  • Knowledge of pharmaceutical business

  • Excellent time management skills

  • Ability to work with minimal or no supervision

  • Excellent attention to detail and organizational skills

  • Excellent analytical skills to understand different types of data and license models

Benefits:

  • Medical, Dental and Vision Insurance

  • Generous Paid Time Off options, including Vacation and Sick time, plus national holidays including year-end shut down

  • 401(k) match and annual company contribution

  • Company paid life insurance

  • Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions

  • Long Term Incentive Plan for eligible positions

  • Referral bonus program

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Category Information Systems

Astellas is committed to equality of opportunity in all aspects of employment. EOE including Disability/Protected Veterans

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