SUMMARY

The Election Systems Manager is responsible for overseeing the technical and operational aspects of the election process, including the creation and management of ballots, troubleshooting and maintaining voting equipment, supporting the logistics of the election warehouse, and supervising election staff. This role ensures the integrity, efficiency, and security of the election systems and processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ballot Creation and Management:
  1. Design and produce ballots for all types of elections (local, state, and federal).
  2. Ensure the accuracy and compliance of ballot content with legal requirements;
  3. Coordinate with vendors and printing services for ballot production.
• Voting Equipment Management:
  1. Set up, test, and maintain voting machines and related equipment;
  2. Troubleshoot and resolve technical issues with voting equipment during early voting and on Election Day;
  3. Oversee the secure storage and transportation of voting machines.
• Warehouse Support:
  1. Assist the Warehouse Manager with inventory control and management of election supplies;
  2. Ensure the proper storage and maintenance of election materials and equipment;
  3. Support logistics related to the distribution and retrieval of election materials.
• Staff Oversight:
  1. Supervise, train, and evaluate election staff, including temporary workers and volunteers;
  2. Assign tasks and responsibilities to staff members to ensure efficient election operations;
  3. Foster a positive and productive work environment, ensuring staff adherence to policies and procedures.
• Training and Support:
  1. Train poll workers and staff on the use of voting machines and other election technologies;
  2. Provide technical support to poll workers and election officials during the voting process;
  3. Develop and update training materials and documentation for election systems.
• Compliance and Security:
  1. Ensure all election systems and processes comply with federal, state, and local regulations;
  2. Implement and monitor security measures to protect the integrity of election data and equipment;
  3. Conduct regular audits and assessments of election systems.

• Project Management:

  1. Plan and coordinate election-related projects, including the rollout of new technologies and processes;
  2. Manage timelines, resources, and budgets for election system initiatives;

  3. Collaborate with other departments and external stakeholders to ensure smooth election operations.

      

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree in Information Technology, Public Administration, Political Science, or a related field;
• Minimum of 3-5 years of experience in election administration, IT management, or a related field;
• Must have experience programming ballots with Dominion;
• Strong technical skills and experience with election technology and systems;
• Excellent problem-solving and troubleshooting skills;
• Strong organizational and project management abilities;
• Ability to work under pressure and meet tight deadlines;
• Excellent communication and interpersonal skills;
• Proven experience in supervising and managing staff;
• Ability to work extended hours, including nights and weekends, especially during election periods;
• Physical ability to lift and move election equipment and supplies;
• Valid driver's license and reliable transportation.

PHYSICAL DEMANDS

The physical demands described here are representative of tho e that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear.  The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

The noise level in the work environment is usually moderate.