Description

We are searching for an Administrative Coordinator in the high tech engineering industry. The role is based in Norman, Oklahoma, and involves managing administrative tasks for the traffic export department. The successful candidate will be required to be onsite from Monday to Friday, 8 a.m. to 5 p.m., and will use various software such as DocuWare and Oracle to manage and organize shipments.

Duties and Responsibilities:

• Create and verify export documentation for completeness and accuracy.

• Prepare document packets and files for export and audit.

• Provide necessary documents to freight forwarders and coordinate pickups and export bookings.

• Understand and ensure compliance with export rules to avoid violations.

• Audit shipment documents to ensure accuracy and completeness for export.

• Track and confirm bookings for timely shipment and delivery.

• Conduct post-shipment audits to ensure proper filing by forwarders, traffic personnel, or brokers.

• Suggest improvements for export compliance oversight.

• Resolve shipment issues, following up with forwarders or brokers as needed.

• File supplemental documentation in DocuWare.

• Utilize Traffic function tools (Oracle, WAT, DocuWare).

• Manage and respond to a high volume of emails, providing follow-ups as needed.

• Perform additional duties as required by business needs.

  Requirements

Qualifications:

• Strong sense of responsibility and accountability.

• Self-starter with the ability to follow general guidelines.

• Commitment to customer satisfaction.

• Strong attention to detail.

• Effective team collaboration skills.

• Excellent interpersonal, oral, and written communication skills.

• Strong organizational, problem-solving, and analytical skills; skilled at multi-tasking.

• Good judgment with the ability to make timely decisions.

• Proficient with Windows; Oracle database experience is a plus.

• Knowledge of country-specific import/export regulations and planning.

• 4-6 years of experience in planning, coordinating, and scheduling shipping operations.

• 4-6 years of experience in export compliance and shipping.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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