Posting Details

Working Title Assistant to the Vice Provost for Academic Affairs & Dean of Interdisciplinary Studies

Position Number 00678A

Department VP ACAD AFF

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

Provides coordination of academic and faculty programming and performs a variety of high level duties for Vice Provost for Academic Affairs & Dean of interdisciplinary Studies, including special events, projects, acts as a backup for the Vice Provost schedule . Serves as the first point of contact for the Vice Provost for Academic Affairs & Dean of interdisciplinary Studies. Oversees special projects and events held by the Vice Provost and Dean.

Type of Recruitment

Knowledge, skills and abilities

Considerable knowledge of effective customer service and problem resolution techniques.

Exceptional computer and technical skills, including Microsoft Word, PowerPoint, Excel and Outlook. Excellent interpersonal skills, including the ability to work effectively with and relate well to staff and external constituents at all levels of the University. Strong oral and written communication skills. Effective time management and organizational skills, maintaining a high quality of work against pressing deadlines and producing accurate, detail-focused, professional output. Demonstrated skills in document development and proofreading for errors in content and clarity of message. Demonstrated ability to manage events with extensive attention to detail.

Demonstrated ability to work independently and with minimal direct supervision.

Demonstrated ability to work on a variety of projects simultaneously. Demonstrated ability to interpret, explain, and apply complex policies. Demonstrated ability to handle confidential information with discretion and professionalism. Demonstrated ability to collect, compile, and analyze data. Demonstrated ability to analyze and resolve administrative problems.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Some experience in an administrative support role for an executive level position.

Some experience in program/event planning, office management.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some knowledge of Old Dominion University policies and procedures.

Some knowledge of Banner or equivalent relational database.

Conditions of Employment

This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S02709

Job Open To General Public

Open Date 08/12/2024

Close Date

Open Until Filled Yes

Special Instructions Summary

A complete application will constitute a resume and cover letter, any incomplete applications will not be considered.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page https://www.odu.edu/acadaffairs

Department Home Page https://www.odu.edu/acadaffairs

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

  Optional Documents

• Yellow Layoff Form

• Blue Layoff Card

• AHP Letter