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Rutgers The State University Management Assistant in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Management Assistant
Job Category Staff & Executive - Healthcare - Administrative Services
Department NJMS-Anesthesiology
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.The mission of Rutgers New Jersey Medical School is to educate students, physicians, and scientists to meet society's current and future healthcare needs through patient-centered education; pioneering research; innovative clinical, rehabilitative and preventive care; and collaborative community outreach.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Management Assistant for NJMS- Anesthesiology. This position performs a wide variety of administrative and support services within the Department of Anesthesiology/Pain Management. Assist in the planning and support of program activities and coordination of office operations.Among the key duties of this position are the following:
  • Plans and schedules the work of the department's secretarial/administrative section to make maximum effective utilization of employees, equipment and materials within budgetary requirements.
  • Responsible for personnel matters for the department/division; maintains time and attendance records, ensures timely completion of forms for Human Resources, Payroll, etc.
  • Acts as principal liaison with various administrative departments and units of the University. Responsible for timely follow-up of problems and questions and maintains a log and documentation of same.
  • Oversees the maintenance of department records and ensures that files and recordkeeping systems meet the needs of the department.
  • Composes correspondence, creates and maintains databases and spreadsheets as required.
  • Coordinates fiscal procedures within the office, including budget implementation and control. Ensures that expenditures are in accordance with allocation of funds.
  • Responsible for PO's, Check Requests, travel reimbursement, etc
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 20S
Position Salary
Annual Minimum Salary 55626.000
Annual Mid Range Salary 66422.000
Annual Maximum Salary 78628.000
Standard Hours 37.50
Union Description HPAE 5094
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's Degree in Business Administration, Finance or a related field, plus one (1) year of experience involving the review, analysis and evaluation of financial, organizational, and/or administrative practices in a business or government agency required.
  • Equivalent education, experience and/or training may be substituted for the education requirements
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Strong communication skills, administrative task management, initiative, working independently, juggle multiple tasks, have knowledge of office management systems and procedures, as well as a keen eye for detail.
  • Must be proficient in computer applications as required by department.
Preferred Qualifications
Equipment Utilized
  • General office equipment.
Physical Demands and Work Environment
  • Standing, sitting, walking, talking and hearing and lifting equipment. No special vision requirements. Ability to exert or lift up to 25 lbs.
Special Conditions
Posting Details

Posting Number 24ST1684
Posting Open Date 07/15/2024
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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