Job Description

The Staffing Office Coordinator is responsible for administrative services including staffing, scheduling, payroll, system orientation and overall human resource support for the Nursing Department. The Staffing Office collaborates with Nursing Leadership to review and develop schedules based on agreed upon staffing guidelines, models and grids to meet patient care needs, utilizing staff time efficiently and cost effectively. The Staffing Office Coordinator assists in the process of securing staff for open shifts proactively and daily to ensure appropriate coverage.

Qualifications

• HS/GED and 4 years of related health care experience

• 2+ years related experience, required with Associates degree

Responsibilities

1. Participates in the development of staffing schedules for assigned areas; forecasts staffing needs based on established staffing matrixes (including FTI and NYSNA staffing grids), and adapts for fluctuating patient populations on a unit basis. Reviews census interface and staffing matrixes and adjusts daily staffing on all units and shifts according to actual and projected volumes.

• Assists Nurse Leaders in maintaining Personnel Budget templates and productivity metrics to assist with variance analyses.

• Daily efforts assist Staffing Office and Nurse Leadership in identifying daily cost saving opportunities to minimize use of overtime and 1:1 staffing.

• Inputs daily scheduling changes based on sick calls, PTO/Holiday and shift changes for job codes under the department of nursing such as Nurse Leaders, Educators, Registered Professional Nurses, Patient Care Associates, Nursing Assistants and Business Associates.

• Reviews schedules for accuracy based on job codes, FTEs and other criteria prior to posting. Ensures schedule postings are in accordance with union contract.

• Assists the Supervisor and leadership in the preparation of time utilization analyses and reviews with Directors of Nursing and Nurse Managers to identify trends in staff scheduling and cost saving opportunities.

• Reviews open shifts requests and secures coverage accordingly.

2. Works with the Supervisor and leadership in the reassignment of staff as needed, based upon census, adhering to Nursing Department policies, including adherence to FTI and NYSNA grids and maintaining clinical competencies for floated staff. Consults with Supervisor, Nurse Managers and Nursing Administrator to float staff from RN and NA float pools.

3. Reviews and reconciles time entries for exceptions, reviews overtime and alerts Supervisor for sign off on payroll in conjunction with management prior to weekly submission deadline to Payroll.

4. Assists the Staffing Office Supervisor in creation of reports for senior Nursing leadership and administration as directed by Management. Utilizes the staffing and scheduling system to produce regular and ad hoc reports to identify optimally cost effective and safe patient care.

5. Directs inquires, when necessary, to the appropriate department or individual for further information and action.

6. Maintains liaison with human resources, payroll and finance as needed.

7. Assists in the preparation of time utilization reports as well as monthly orientation hours, monthly Constant Observation (CO) hours, monthly turnover and vacancy report, employee attendance reports, and reports as requested by management.

8. Partners with Nursing Leadership to ensure accuracy of position control and that licenses and certifications are current.

9. As assigned, may perform orientation and in-service training of nursing department employees related to the staffing/scheduling system functionality and related processes.

10. Handles confidential disciplinary documentation.

11. Performs related duties, as required.

About Us

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.

• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.

• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”

EOE Minorities/Women/Disabled/Veterans

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $64999.91 - $81675 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.