Overview

Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required.

Responsibilities

• Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party

• Greet outside visitors in a professional manner

• May sign for incoming and outgoing packages; route to appropriate party

• Use internal paging system

• Call for car service or messenger as requested by client

• May perform filing, typing and other administrative duties as requested by client

• Assist various departments with mass mailings

• May receive and route faxes

• May schedule conference room based on client requests and order catering as needed

• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site

• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

Qualifications

• High school Diploma or equivalent

• Prior experience as a senior level receptionist or receptionist serving senior management/executive floor is required

• Complete familiarity with and understanding of all aspects of the job and their practical applications to problems & situations ordinarily encountered

• Strong problem-solving and communication skills

• May provide direction to lower level support staff

• Proficiency in computer skills required (Excel, Word, and PowerPoint)

• Able to produce reports as requested

• Excellent customer service, professional attitude and appearance are a must. Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, prolonged periods of sitting

• May lift and/or move up to 10 lbs

What We Offer:

• Competitive pay & benefits!

• Comprehensive training and development programs that prepare employees to advance from within.

• A company focused on creating a positive work and client environment.

• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job Locations US-NY-New York

Posted Date 3 days ago (10/30/2024 1:30 PM)

Requisition ID 2024-18817 # of Openings 1 Category (Portal Searching) Administrative/Clerical Position Type (Portal Searching) Regular Full-Time Fixed Salary USD $19.65/Hr.