NY HELP No

Agency Empire State Development, NYS

Title Project Associate, Loans & Grants

Occupational Category Other Professional Careers

Salary Grade NS

Bargaining Unit None listed

Salary Range From $60000 to $68900 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 655 Third Avenue

City New York

State NY

Zip Code 10017

Duties Description Applicants MUST submit a cover letter with resume to be considered.This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.BASIC FUNCTION:Performs general administrative duties necessary to support Loans and Grants department. WORK PERFORMED:• Assume a variety of Department-wide responsibilities as assigned, such as writing briefing memos, preparing complex spreadsheets, reviewing and improving processes, ensuring compliance with regulatory requirements, and managing data and budget information. Assist and act as backup to other administrative staff as needed in various department responsibilities. • Ensure quality and completeness of Microsoft Dynamics project tracking system data • Process project disbursement requests for assigned projects • Handle special assignments as required by Loans & Grants Department • Provide administrative and project coordination as directed by Department Head, including preparation of legislative and Invitation to Apply Letters • Public Hearings- for Monthly Board Approved Projects• Request, collect, distribute Board Materials and other documents• Schedule hearing [location] stenographer and attorney• Publish legal notice, obtain affidavits• Supply Hearing Officer with hearing documents and schedule • Notify grantee and local officials of hearing • Ensure hearing goes smoothly, be available if there are questions or issues to troubleshoot • Process public hearing costs efficiently o Send files and costs to Project Managers • PACB- for projects requiring Monthly PACB approval• Request, collect, distribute Board Materials and PACB Summary for each project to Legal Department o Create PACB Matrix and Funding Chart for each project Funding Source• Create PACB Script from Summaries • Distribute to [Bradley Austin] one week before PACB • Forward PACB Resolution link to Project Managers when posted after Meeting, file Resolutions• Other duties as assigned by the VP and Director of Loans & Grants

Minimum Qualifications Education Level required: HS degree w/ some post HS college course work (Associate degree preferred but not required.) Relevant experience required: 5 +years of administrative experience. Knowledge required: effective communication skill - both written and verbal; excellent typing skills (60+ wpm); knowledge of Windows environment and excellent Microsoft Word skills required. Requires previous Administrative/ Secretarial experience. Provides secretarial services from a middle to upper-level management position. Day to day contact include all levels within the Corporation and the general public. This level requires an understanding of the content of the job and method of operation as well as the knowledge of department and Corporation operations and procedures.

Additional Comments Salary range as specified.Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

Name Valeria De Jesus – HR Generalist

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 655 Third Avenue

City New York

State NY

Zip Code 10017

Notes on Applying External Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for considerationWE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY