Job Description

Only those applicants with permanent civil service status and/or have passed the exam as a Staff Analyst are eligible to apply to this job posting, otherwise you will not be considered for an interview. On your cover letter, please state that you are a permanent Staff Analyst.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the city

The Agency Chief Contracting Office ACCO is responsible for managing all agency procurement and payment activity in accordance with all applicable city and state laws and regulations including General Municipal Law, City Charter, local laws such as LL1 for MWBE, Procurement Policy Board Rules and NYC Comptroller Directives. ACCO works cooperatively with DEP’s bureaus in support of their operational and programmatic needs including procurement of capital construction and related professional services (design, engineering, and construction management services), maintenance and repair contracts, and a wide array of supply and standard service contracts. In addition, ACCO staff manages agency compliance with vendor performance evaluations, MWBE participation goals, opportunities and requirements, prevailing wage, labor law compliance and vendor management. ACCO processes hundreds of both large and small contracts and thousands of payment transactions procuring about $2 billion in contracts annually. The ACCO consists of nine (10) organizational groups: Competitive Sealed Bids, Procurement Administration, Technology Development & Innovation, Contract Administration, Contract Compliance and Opportunities, Purchasing Management, Payments & Accounting, Contracts Review and Negotiations, Large Payments and Accounting Management, and the Process Optimization & Change Management group.

The Process Optimization & Change Management (POCM) Unit assists the ACCO’s Office in driving continuous improvement, procurement planning for capital projects, project management and change management on new initiatives. The team works to develop cross-functional teams across Bureaus that identify process improvement opportunities and implement changes. The POCM Unit oversees projects from initiation to implementation, develops key performance indicators, designs, and delivers training programs and ensures the new processes are measured effectively and sustained over time. In addition, the team works with other DEP Bureaus on procurement planning and monitoring of capital projects to ensure DEP goals and capital commitments are met.

The POCM Unit seeks to hire a Procurement Innovation and Change Manager who will assist in leading the DEP Agency Chief Contracting Office to become best in class in procurement and a strategic and data driven team. The selected candidate will report to the Director of the Process Optimization. Promising candidates for this position will have a passion for public service and procurement. They must be team oriented, proactive, forward thinking, and able to demonstrate critical thinking skills and effective independent data analysis. Core Responsibilities include:

Project Management and Procurement Planning:

• Assist in the monitoring and tracking of procurement, contract, and payment actions.

• Review and analyze payment milestone and cycle time data to find trends and areas for improvement.

• Collaborate in the development of detailed implementation plans and coordinate staff and resources to ensure that effective solutions are accomplished within prescribed timeframes.

Training and Materials Development:

• Develop and implement tools and resources to help standardize and streamline processes, including guides, job aids, and standard and customized templates, with aim towards Agency-wide replication.

• Develop, conduct, and lead trainings on the procurement, contract and payment process that reflects the latest updates in procurement technology, policy and regulations.

Procurement Innovation:

• Process improvement analyses and qualitative research to determine best practices of the procurement staff function, process, and technology.

• Conduct research to evaluate, identify and recommend improvements to streamline and enhance internal and external DEP system functionality.

Qualifications

1. A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field; or

2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a related area.

Special Note:

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.