Job Description

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $57,976.00 - $66,672.00

• YOU MUST BE A CURRENT EMPLOYEE OF THE ADMINISTRATION FOR CHILDEN’S SERVICES TO BE CONSIDERED FOR THIS POSITION.

THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF PRINCIPAL ADMINSTRATIVE ASSOCIATE*

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.

The ACS Division of Financial Services (DFS) is responsible for supporting, planning, implementing, and monitoring the fiscal functions of the agency in accordance with City, State and Federal guidelines. The work of DFS includes managing the ACS budget; submission of monthly claims for revenue; processing of payments to provider agencies and vendors; monitoring the financial health of provider agencies through financial review and audits; maintenance of the ACS bank accounts; centralized oversight of ACS Child Welfare financial eligibility; and data maintenance for financial systems of record.

The PASSPort Payment Services Unit, within DFS, processes over 3,390 payments across nearly 300 contracts including Preventive, Family Enrichment Centers (FEC), Homemaking, Community Partnerships, Parent Advocate, Analytic, Limited Secure Placement (LSP), Non-Secure Detention (NSD), Non-Secure Placement (NSP) Aftercare and other DYFJ human services contract payments. These programs are complex and require expedient processing of invoicing.

DFS is seeking a Payment Analyst who must be proficient with computer systems and programs such as the New York City Financial Management System (FMS), the New York State Benefits Issuance and Control System (BICS), PASSPort and other internal systems to complete work assignments. The responsibilities of the Payment Analyst will include the timely review and processing of Human Services and administrative invoices for a multitude of payment types within HHS Accelerator, PASSPort, and FMS. Some examples of payments include: Preventive, Foster Care, PYA, Fair Futures, WFE, and Special Payments. This functional title will also provide data entry support, analysis, and generate detailed reports as needed.

The duties of the Payment Analyst will include, but will not be limited to:

• Process approved invoices and payments in HHS Accelerator Financials, PASSPort, and FMS timely and accurately, across the various levels within the system.

• Provide technical assistance to internal and external stakeholders, surrounding the issuance of payments to providers and vendors.

• Ensure supporting documentation (when applicable is submitted), and ensure funding is available and encumbered.

• Report discrepancies and issues to the Executive Director and/or Division leadership.

• Liaise with internal departments regarding the encumbrance of additional funds, returning invoices and payments to appropriate level(s) in HHS Accelerator Financials, and troubleshooting issues with invoices and payments, etc.

• Liaise with providers and vendors, and address questions/concerns surrounding the timely processing of invoices and payments.

• Utilize computer systems and programs such as the New York City Financial Management System (FMS), the New York State Benefits Issuance and Control System (BICS), HHS Accelerator Financials, PASSPort, and other internal systems to complete work assignments.

TO APPLY:

• Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID #643822

• NO PHONE CALLS, FAXES, OR PERSONAL INQUIRES PERMITTED

• NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED

• If you do not have access to a computer, most public libraries have computers available for use.

• Only candidates selected for an interview will be contacted.

ADDITIONAL INFORMATION:

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.