• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $59,603

Position Summary

Reporting to the Associate Director of Finance in the Department of Applied Physics and Applied Mathematics, the incumbent will be the first point of contact for all students, faculty, staff and visitors to the department (in-person and on the phone), the Financial Assistant is responsible for day-to-day transactional coding, A/P processing, and general financial support inquiries. Process invoices, check requests, faculty and staff reimbursements, P Cards, and travel expense reports online, using the University's central systems (ARC and Concur). Review all invoices and perform quality check, including verification, etc. Research, and review including checking for duplicate payments, review of processed invoices to validate subcode, etc. Coordinate vendor setup and modifications. Liaise with vendors, managers and central procurement offices to resolve any processing issues. Process timesheets, requisitions, and purchase orders and interdepartmental invoices. Coordinate the activities of work-study and casual student employees. File invoices and perform other duties as assigned

Responsibilities

• (30%)

  First point of contact for all students, faculty, staff and visitor to the department (in-person and on the phone), process all procurement, accounts payable and p-card (University credit card) transactions for the department.. Pick-up and distribute department mail on the daily basis. Log in all department package deliveries. Send notifications to all package recipients

• (30%) Supports and completes all day-to-day transactional coding, A/P processing, and general financial support inquiries. Analyze, code, and process invoices, check requests, faculty and staff reimbursements, P-cards and travel expense reports on line, using the Universaity's central systems (ARC and Concur). Review all invoices and perform quality check, including billing verification. Create new vendors in the financial system. Coordinate vendor setup and modifications.

• (15%) Research, including duplicate payments and carry out other analyses and reconciliations. Liaison with vendors, managers and Central Procurement to resolve any processing issues. Process requisitions and purchase orders, interdepartmental invoices, and journal entries. File invoices and perform other accounts payable clerical duties as assigned.

• (10%) Create and maintain financial filing systems and conveys routine information regarding University, School, and Department financial systems.

• (5%) Coordinate the activities of work-study and casual student employees

• (5%) Work with Vendors to resolve payment problems identified through monthly reporting reconciliation and maintenance.

• (5%) Perform related duties and projects as assigned; when requested, the incumbent may be asked to support the other functions of the Department

Minimum Qualifications

• High School Diploma or its equivalent required. A maximum of three years related experience or the equivalent combination of education and experience required.

• Bachelor's degree in Accounting or Finance preferred or two to four years of financial related experience. Knowledge of GAAP and Uniform Guidance Principles strongly preferred.

• Experience in AP/ARC preferred. Experience in proposal writing, budget preparation, accounting procedures, and Web site design are preferred.

• Must be able to work collaboratively with the SEAS Office of the Dean, Central University offices, faculty, students, PIs, and administrative staff.

• Strong attention to detail and good communication, interpersonal, and organizational skills required. Must have initiative, discretion, and the ability to establish priorities and work under pressure with good judgment and with limited supervision and a positive, team-building attitude.