Job Description

The Director of Payroll and Timekeeping will report to the Assistant Commissioner for Human Resources and work closely with the HR team to develop and execute strategy, trainings, and key initiatives related to Human Resources with a focus on supporting payroll and overseeing timekeeping operations.

The Director will help to ensure that TLC is in compliance with all applicable civil service laws, employment laws and collective bargaining agreements as well as the Agency’s policies and procedures. The successful candidate will be knowledgeable in the City’s standard operating procedures on time and leave, recurring increment payments, CityTime and payroll procedures.

The Director will provide a full range of HR support across multiple HR functions and aid in the design, development, and execution of HR-related projects including the creation of internal standard operating procedures, process improvement and NYC mandated projects and responsibilities.

Director’s responsibilities include, but are not limited to the following:

Specific Responsibilities:

Communicate new City, Agency and CityTime policies and procedures and ensure staff awareness.

Analyze current procedures for streamlining unit operations; advise staff of procedural updates and monitor their implementation and accuracy as well as create quality assurance procedures.

Provide a high-level of customer service to employees and investigate discrepancies.

Provide effective leadership and direction to team member(s) and direct reports.

Processes the managerial lump sum for separating managers. Vests managers

Perform related assignments and special projects

Serves Security Officer for personnel systems

Performs timekeeping functions

Testifies as an expert at unemployment hearings, grievances, conferences & disciplinary hearings or employment litigation trials.

Timekeeping

-Oversee all Timekeeping functions.

-Review, update and maintain the agency’s Time & Leave policies.

-Ensure staff are properly recording their time as per Citywide Time and Leave Rules.

-Develop and lead Time and Leave training for all new hires and current staff.

-Maintain CityTime approval trees/workflows for units, bureaus, and departments.

-Prepare and review CityTime and CHRMS reports

-Oversee the management of all special leave of absence requests (Sick, FMLA, PFL, PPL, Child Care,

Worker’s Compensation, and Military) in compliance with current Federal/State/local mandates.

-Manage staff inquiries and requests pertaining to commuter benefits, health benefits, leave of absence, workers’ compensation, union benefits, Management Benefits Fund, flexible spending accounts and all other employee benefits.

-Oversee the timely processing of Worker’s Compensation claims.

Payroll and Operational Compliance

• Oversee all Payroll functions

-Ensure compliance with all payroll directives, policies and procedures issued by the New York City Offices of Payroll Administration, the Comptroller and Labor Relations regarding payments to

employees.

-Audit all activities leading to the production and distribution of bi-weekly payroll.

-Ensure accuracy of pay authorizations, additions to gross and collective bargaining increases with information provided by the appropriate oversight agencies.

-Generate Ad Hoc CHRMS, PMS and RMDS reports.

-Oversee Motor Vehicle and Parking Fringe benefits procedures.

-Review and Process Equity Panel.

-Ensure accuracy and reporting of retro pay triggers, one-time payments, one-time deductions and supplemental payroll requests.

-Support the review of payroll reports such as the 160, 161, 700, 320 and check to check reports on a regular basis.

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.