Job Description

**TRANSFER OPPORTUNITY ONLY - IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF CLERICAL ASSOCIATE,

OR ELIGIBLE UNDER THE 55A PROGRAM.**

Under supervision, Clerical Associate level IV will serve as office support and perform moderately difficult and responsible clerical duties for RRM’s new Milling Contract Management Unit. Duties include: Responsibly seek and secure accurate information related to contracts, contractors, and subcontractors for the purposes of monitoring, processing, reporting, reimbursement claims, and to facilitate payment. Perform data entry and date retrieval. Assist unit staff members. Perform timely filing of paper documents; operate copier, scanner, and fax-machine. Duties will also include: Utilize Microsoft Word, Excel, Access, and in-house data bases. Perform data entry and data retrieval (contractor profile, contract specifics, timesheets, permit info/status, etc.) Take appropriate action to secure missing paperwork; when necessary, interface with external units and private contractors/representatives. Serve as principal assistant to the Project Manager. Prepare correspondence, agendas, reports, and charts. Provide related/incidental and special work-related assistance to the Administrative Engineer, the Inspectors, Civil Engineers, and Apprentices. Request office supplies, request office machine service. Respond to telephone inquiries, take messages and re-direct calls when necessary. Operate multiline telephone. Distribute incoming mail; assemble outgoing special packages. Perform file maintenance, operated copier, scanner, and fax machines. May perform receptionist duties.

To Apply: All resumes are to be submitted electronically. No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID #638560. Only those applicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot.

Work Location: 55 Water Street, New York. NY 10041

Hours: 35 Hours/Week

Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.