Job Description

Organizational Profile: In November 2018, New York City voters approved a ballot initiative establishing the New York City Civic Engagement Commission. The Commission focuses on promoting civic engagement across all of City government and making New York City decision making accessible to all New Yorkers. Specifically, the Commission is charged with running a citywide participatory budgeting program, providing poll site interpretation services, providing technical assistance to community boards, and partnering with city agencies, community-based organizations and civic leaders to promote civic engagement.

Position Overview:

The core responsibilities of the CEC Budget Manager include: 1) the planning, and management of the CEC overall budget, to ensure all surpluses and deficits are managed effectively and in a timely manner in support of CECs programmatic mission and 2) facilitating the funding of task orders and contracts that support large programmatic spend categories including TRIE and the citywide participatory budgeting program 3) collaboration with the Operations Manager to develop standard operating procedures that support the procurement and budget needs of the agency.

Budget Planning and Management:

• Responsible for developing budget projections and needs in consultation with CEC program managers and senior leadership;

• Adjust budget based on changes made during ongoing city budget cycles, including proposing budget cuts if applicable and any other adjustments resulting in any change to the CEC budget,

  and flagging new needs to leadership based on CEC program area requests;

• Develop viable proposals and solutions for funding programs and projects that either fall short or exceed current funding levels;

• Follow up and coordination with OTI budget and OMB staff, in consultation with the supervisor;

• Develop a protocol for new budget requests, tracking, and getting approval from leadership prior to executing;

• Primary liaison for task order set up and management, including relevant subcontracts and adequately planning funding for new and ongoing contract needs;

• Work with Budget Manager supervisor to manage fiscal conduit vendor contracts, including drafting communications, proposing strategies to shift funding to cover expenditures as needed

Tracking and Monitoring:

• Ensure all internal tracking systems are updated based on payments, including anticipated, pending and actuals so the budget is up to date;

• Update internal tracking and budget projections based on OTI monthly reporting, and OMB post-plan reporting;

• Oversee the development and implementation of newly established CEC budget codes with OMB and OTI aligned with program and budget categories to facilitate easier tracking and

  monitoring;

• Prepare monthly internal budget for presentations and discussion;

• Create process charts to showcase the expected flows for any budget and related related request both with internal staff members at the CEC and with external agencies (OMB, City Hall, OTI,

  MOCS, Comptroller, etc.);

• Additional projects assigned by leadership to support sound fiscal, budget, and operations management.

Collaborate with the CEC Operations Manager to:

• Leverage management software tools (Google Sheets, Airtable, Excel, etc.) to automate the process whenever possible to track documentation;

• Maintain databases of contracted services;

• Document and organize legal templates required for every part of the operations;

• Identify strategies to document and manage constant communications with vendors and contractors;

• Delegate tasks to support staff, which may include consultants assigned to budget and operations;

• Additional projects assigned by leadership to support sound fiscal, budget and operations management.

HOURS/SHIFT

Day - Due to the necessary duties of this position in a 24/7 operation, candidate may be required to work various shifts such as weekends and/or nights/evenings.

WORK LOCATION

BROOKLYN, NY

TO APPLY

Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration.

Please go to www.cityjobs.nyc.gov and search for Job ID #636282

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW

APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL

Qualifications

1. A baccalaureate degree from an accredited college and two years of satisfactory, full- time experience related to the projects and policies to be studied in the particular position.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.