Educational Alliance, a 126 year old New York institution, is a vibrant, dynamic organization serving New Yorkers from all walks of life. We serve everyone regardless of the language they speak, where they come from, or their socioeconomic status. We believe that everyone should have a chance to live a better life and that arts and culture, education, health and wellness, and social services can help lay that foundation.

ED ALLIANCE “PERKS”

• Competitive Salary

• Free Gym Membership to the 14th Street Y Fitness Facility

• Discounts to programs at Educational Alliance

JOB PURPOSE

Oversee all administrative duties for the 14th Street Y Aquatics department

SCOPE OF INFLUENCE

Partners with internal and external customers

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Job Function 90%

• Act as the point of contact for internal and external clients

• Answer and direct Aquatics department phone inquires

• Deliver high level customer service to all participants of the aquatics program.

• Assist in the preparation of regularly scheduled reports

• Maintain established filing system

• Assist in ordering office supplies

• Maintain contact lists

• Arrange and book private swim lessons

Other 10%

• Attend staff meetings and trainings as required.

• Perform special projects and other duties as assigned.

JOB REQUIREMENTS

Required Knowledge

• Proven experience as an Administrative Assistant, Virtual Assistant (https://resources.workable.com/virtual-assistant-job-description) or Office Admin Assistant

• Knowledge of office management systems and procedures

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

EEO Info

The Educational Alliance maintains a policy of equal treatment to all employees and applicants for employment without regard to race, creed, color, national origin/nationality, ethnicity, ancestry, religion, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship status, pregnancy, genetic predisposition or carrier status, veteran or military status, atypical hereditary cellular or blood trait of any individual, liability for service in the armed forces of the United States, status as a special disabled veteran or veteran of the Vietnam Era, actual or perceived status as a victim of domestic violence, stalking or sex offenses, partnership status, unemployment status, or any other characteristic protected by federal, state, or local law.