Administrative Specialist (HEOa) - Silberman School of Social Work (SSSW)

POSITION DETAILS

The Administrative Specialist will report to the Administrative Officer at SSW. In addition to the CUNY Title Overview, the Administrative Specialist will be responsible for but not limited to the following:

-Participate in the planning of school & community sponsored events; coordinate room reservations and assist in ensuring availability of internal campus facilities.

-Schedule & coordinate program meetings, interviews and assist in the management of administrative tasks for searches and other internal operational activities.

-Collaboratively work with University-wide staff to assist with use of the Silberman facilities, including the coordination of all work requests.

-Represent the Dean’s Office both internally to the College and University, and externally to various communities, under direction.

-Provide support for ongoing assessment activities and assists with analysis of results and creating reports; and maintain and update office databases, lists and files.

-Maintain liaison with departments or other administrators ofSSW, and assist with the overall coordination of special programs.

-Draft internal & external communications; and assists with the preparation of presentations.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Other Qualifications

-Have strong organizational skills to coordinate work plans, prioritize schedules and manage multiple assignments

-Have a strong knowledge of CUNY First, Blackboard, Interfolio and Financial Edge to assist faculty & staff with administrative tasks

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

• Works with appropriate offices related to personnel recruitment, expediting search activities

• Research coordinates and organizes materials for key events such as promotion and tenure reviews.

• Supervises and trains support staff and student workers.

• Manages budget and coordinates purchasing, accounting, and payroll.

• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

• Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience ($70,238 - $82,928).

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 28473 .

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Incomplete applications will not be considered.

Please include:

• Cover Letter and/ or Statement of scholarly interests

• Curriculum Vitae/ Resume

• Names and contact information of 3 references

(Upload all above listed documents ¿ as ONE single file-- PDF format preferred.)

CLOSING DATE

The committee will begin reviewing complete applications on Aug. 2, 2024. Applications submitted after the deadline will only be considered if the position(s) remain open. The search will stay open, and screening and review of applications will be ongoing-- until the position is filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28473

Location

Hunter College