Title: Administrative Manager, Finance & Operations

Location: Upper East Side

Org Unit: Research Business Management

Work Days: Monday-Friday

Weekly Hours: 35.00

Exemption Status: Exempt

Salary Range: $100,000.00 - $117,200.00

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Oversees administrative functions and daily operations within the department.

Job Responsibilities

• Develops strategies and workflows to improve overall operational performance and presents action plans to resolve issues.

• Develops and implements policies, procedures, systems and best practices to ensure office efficiency.

• Participates in the interview process to screen potential candidates and makes hiring decisions.

• Creates, monitors and communicates team goals.

• Manages staff disciplinary issues. Escalates to the Human Resources Department as needed.

• Responsible for training staff in departmental policies, procedures and systems.

• Monitors staff performance and takes corrective action when necessary.

• Participates in departmental space planning and coordinates relocation of offices.

• Manages vendor contracts and offers cost effective recommendations.

• Assists in the preparation of the annual budget submission and projections. Supports and monitors research-related financial activities to ensure compliance with institutional and funding agency regulations.

• Responsible for onboarding and training staff, monitoring performance and taking corrective action when necessary, recommending increases and promotions, identifying training programs and distributing and monitoring staff assignments.

• Monitors and maintains employee time record keeping and payroll issues

• Makes recommendations for promotions and salary increases.

• Coordinates the hiring process for managers and leadership in the department

• Coordinates the onboarding of new staff and orients them to departmental policies and procedures.

• Identifies training programs for staff development.

• May oversee and assist with the completion of all necessary documentation for new, reappointment and bi-annual appointments, re-credentialing and promotions for faculty appointments.

• Generates reports for analysis.

Education

• Bachelor's Degree in related field

Experience

Approximately 4 years of related experience, preferably in an academic healthcare or research setting

Knowledge, Skills and Abilities

• Demonstrated ability to function independently and exercise independent judgment.

• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".

• Demonstrated proficiency with MS Office Suite and database applications.

• Demonstrated organizational skills and ability to pay close attention to detail.

• Demonstrated critical thinking and analytical skills.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to protected status, including race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.