Title: Administrative Assistant -Bilingual Spanish/English

Location: Upper East Side

Org Unit: Liver Transplantation Administration

Work Days: Monday-Friday

Exemption Status: Non-Exempt

Salary Range: $27.20 - $31.76

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under supervision, provides operational, financial and administrative support to the office

Job Responsibilities

• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.

• Answers phones, responds to inquiries and triages calls to appropriate personnel.

• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.

• Responsible for procurement activities related to goods, services, and/or equipment as needed.

• Responsible for disbursement/reimbursement activities as needed.

• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.

• Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.

• Coordinates room reservations and provides on-site support, including assistance with audiovisual equipment set up and refreshments, as needed.

• Initiates and prepares written correspondence as needed and based on functional needs.

• Records and distributes meeting minutes.

• Performs other related duties as assigned.

Education

• High School Diploma

Experience

Approximately 2 years of prior administrative support experience

Knowledge, Skills and Abilities

• Demonstrated proficiency with MS Office Suite and database applications.

• Ability to exercise standards of professionalism, including appearance, presentation and demeanor.

• Ability to demonstrate excellent customer service skills in person, via email and on the telephone.

• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".

• Demonstrated organizational skills and ability to pay close attention to detail.

• Ability to multi-task and self-prioritize work.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.