Executive Assistant - 2406197344W

Description

Johnson & Johnson is currently recruiting for dynamic individual to join the team as an Administrative Assistant, to support the VP, Enterprise & Employee Experience Communication. This position is based in New Brunswick, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.

We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.

The Administrative Assistant will possess strong interpersonal, administrative and project management skills to coordinate projects/tasks under the EEX leader’s remit. High-level interactions with senior leader assistants will be required. They will also be responsible for managing the team budget including PO’s, quarterly updates, year-end close and T&E as well as coordinating schedules, meetings, expenses, and travel arrangements. The candidate must be comfortable working in a complex, matrixed enterprise and have a bias for action in a rapid paced organization.

RESPONSIBILITIES/PRINCIPAL DUTIES (Essential Functions)

• Executes deliverables on a daily, weekly, and monthly basis, including but not limited to:

• Supporting the Enterprise & Employee Experience Communication Global Leader in creating and executing flawless administrative planning

• Maintaining line of sight across all activities in the administrative plan, prioritize all tasks and activities, and track progress

• Providing day-to-day administrative direction to ensure milestones, compliance risks and issues are captured, tracked, and resolved in a timely fashion

• Heavy calendar management and meeting coordination in addition to travel arrangements and T&E reports.

• Overseeing budget in partnership with GCA finance team, monitoring expenses, T&E tracker and coordinating contracts with vendors and agencies

• Providing point in time reports on budget spend, T&E and purchase orders to support finance timeline and long-term planning.

• Support the Enterprise & Employee Experience Communication Leader with ad hoc requests as needed

• Plan team meetings, events and off-sites as needed

• Proofreading and editing as needed.

Qualifications

EDUCATION/EXPERIENCE

• A high school diploma is required; Bachelor’s degree in Business Administration, Communications or related field preferred

• 5 years of administrative experience/project management/project coordination is required

• 3 years of experience as an administrative assistant/project management/project coordination in a complex environment is required

Requirements:

The successful candidate will:

• Be detail-oriented with experience managing a complex executive calendar(s).

• Possess strong computer skills and experience with enterprise systems including MS Office, Concur, Ariba, aCREW, eMarketplace, Zoom, Teams, etc. Demonstrated proficiency with productivity tools and portal technology, including WebEx and SharePoint sites is required .

• Demonstrate excellent problem-solving and judgment skills to independently complete projects and administrative duties, as well as anticipate executive needs.

• Required to exercise sound judgment and discretion, independently assess, and resolve complex situations and shift priorities as the need arises.

• Possess excellent oral and written communication skills

• Manage confidential information in a professional and discrete manner

• Able to coordinate multiple projects with overlapping deadlines and complete tasks autonomously

• Must demonstrate flexibility, while maintaining sense of urgency.

• Models positive, “can-do” attitude and Credo Values.

• Position may require coordination of and attendance at events outside normal business hours.

The base pay range for this position is $59,850 to $96,600.

This job posting is anticipated to close on July 4, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Employees are eligible for the following time off benefits:

• Vacation – up to 120 hours per calendar year

• Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year

• Holiday pay, including Floating Holidays – up to 13 days per calendar year

• Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com .

Primary Location NA-US-New Jersey-New Brunswick

Organization Johnson & Johnson Services Inc. (6090)

Job Function Administration & Secretarial

Req ID: 2406197344W