The Administrative Coordinator works collaboratively with faculty on various scholarly activities within the Center for Research Development and Scholarship (CRDS) at Vanderbilt University. This position independently manages programs and/or activities for the work unit, prepares reports, creates project plans, and maintains records for multiple ongoing projects. They will serve as the coordinator independently assisting Principal Investigators with internal and external sponsored projects, manuscript preparation, article submissions and literature reviews. They must utilize specialized knowledge in the subject area of research and project planning. The person must be detail-oriented, self-motivated, and able to work independently or on a team.

About the Work Unit:

Our research mission is to transform the discipline of nursing through research, practice, and partnerships and to contribute to the social advancement and health of Tennessee, the nation, and the world. Vanderbilt School of Nursing (VUSN) supports the development of innovative research programs within VUSN that align strategically with other Vanderbilt University initiatives and that address national priorities to promote and protect health.

The Center for Research Development and Scholarship is directed by Dr. Mariann R. Piano, Senior Associate Dean for Research. The need for and direction of CRDS’s services are determined through input from the faculty and postdoctoral fellows through formal monthly email solicitations of ideas and quarterly meetings devoted to research support issues to which all faculty and CRDS staff contribute. CRDS’s staff functions cooperatively and most have been cross-trained within pre- and post-award grants management areas. Within the school, CRDS provides a full range of services and resources for faculty and postdoctoral fellows’ projects.

The Center for Research Development and Scholarship supports many activities related to pre-award and post-award, federal, and non-federal grant submission and other scholarship activities. In addition, CRDS serves as the main section for which tenure-track faculty are appointed and receive mentorship.

About Vanderbilt School of Nursing: (VUSN)

With a history dating back to 1908, Vanderbilt University School of Nursing has a long-standing reputation for excellence in nursing teaching, practice, informatics, and research. The school offers graduate-level education in the Masters of Science in Nursing, Doctor of Nursing Practice, and the Doctor of Philosophy* (*degree awarded

through the Graduate School).

VUSN is a community that welcomes staff, students, faculty, and colleagues from many different professional and personal backgrounds. The vast diversity of thought and experience you will find here will not only enrich your work environment it will also serve as a valuable foundation as you seek and fulfill your professional goals.

Key Functions and Expected Performance:

Assist faculty with grant proposals:

• Plan, manage, coordinate, support, and execute day-to-day activities in conjunction with the pre- and post-award team

• Develop and provide to faculty members grant-related boiler templates such as proposal approval form (PAF), biosketches, other support, team management figure/structure, timelines, etc.

• Assist faculty with grant proposals: Format, edit, and proof grant proposals and related documents according to funder specifications

Assist faculty with manuscript submissions:

• Exercise independent judgment when coordinating and prioritizing proposal and manuscript submissions

• Use EndNote to create/manage libraries and format citations/bibliographies

• Format content and references according to journal-specific guidelines

• Use PubMed and other online search engines to find and verify references

• Provide technical and editorial support

• Conduct and organize literature from library searches

Coordinate CRDS research-related activities:

• Independently prepare, edit, distribute, and collect correspondence relating to research group meetings, and other research-related activities

• Facilitate procurement of services, supplies, and equipment along with maintaining and retaining documentation for monthly reconciliation

• Schedule itineraries and assist with travel arrangements for Visiting Scholars and guest travel

• Assist with One Card purchases, process expense reports, and reconcile monthly expenditures

• Consult with and advise the CRDS Leadership on VU/VUSN policies and procedures, as well as other issues related to faculty and VUSN communities

• Ensure CRDS webpages and associated pages remain current

• Develop and assist faculty with REDCap projects

• Performs other duties and responsibilities as assigned to support grants and scholarships.

Education and Certifications:

• Bachelor’s degree from an accredited institution of higher education is required.

Experience and Skills:

• 3+ years of experience is required.

• Demonstrated attention to detail is strongly preferred.

• Strong organizational skills are strongly preferred.

• Experience with all aspects of grant submission is strongly preferred.

• Scientific manuscript editorial experience is strongly preferred.

• Ability to make administrative /procedural decisions and judgments.

• Ability to perform complex tasks and prioritize multiple projects.

• Familiarity with grant submission processes.

• Skill with manuscript preparation and submission, including the use of EndNote publishing and bibliography software.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.