Job Information
Stephen F. Austin State University Assistant to the Director in Nacogdoches, Texas
Assistant to the Director Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
Desired start date is August 12, 2024.
Posting Details
Position Information
Job Title Assistant to the Director
Full Time/Part Time Full Time
FLSA Non-Exempt
General Job Description
This is an administrative position responsible for coordinating and overseeing administrative support operations within the department. Responsible for assisting with budget planning, forecasting, and monitoring; and planning, organizing, and performing a wide variety of administrative activities. May supervise assigned staff, including student workers. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the department head.
Essential Job Functions
Assists with budget review and development, posts and reconciles accounts, prepares financial reports and cost analyses, verifies the accuracy of data and entries, and monitors expenditures to maintain a sound financial status for the department.
Initiates and processes requisitions for purchases; maintains requisitions for purchasing inventory of equipment and supplies.
Handles routine and confidential correspondence.
Maintains and reviews department personnel files.
Maintains and updates departmental policies and procedures.
Organizes and maintains a daily schedule of appointments.
Schedules, coordinates, and assists with meetings, luncheons, conferences, and other events.
Plans, organizes, coordinates, and evaluates the administrative operations of the department to ensure compliance with applicable federal, state, and local laws, rules, and regulations and university policies and procedures.
Compiles statistical data and prepares various studies of departmental activities.
Interprets department and university policies and procedures for students, faculty, staff, and the general public.
Coordinates records maintenance and retention for departmental administrative operations.
Prepares and analyzes various special, quarterly, monthly, and ad hoc reports.
Liaises with university departments and state agencies concerning administrative and financial operations related to departmental activities.
Coordinates office travel and provides oversight of departmental travel.
Non-Essential Job Functions
May receive and/or supervise the receipt of payments from students and others for departmentally sponsored activities.
May supervise departmental administrative support staff.
May serve on department or campus-wide committees.
Assists with special projects, as assigned.
Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities
The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.
Knowledge of, or the ability to learn, university policies and procedures.
Knowledge of administrative and clerical procedures and systems such as word processing, files and records management, forms creation and design, and other office procedures and terminology.
Skill in typing with minimal errors.
Ability to learn office and university-specific software.
Ability to communicate effectively in both oral and written form.
Ability to understand and interpret policies and procedures accurately.
Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
Ability to work successfully as a member of a team.
Ability to set priorities and complete assignments on time with high attention to detail.
Ability to identify problems, evaluate alternatives, and implement effective solutions.
Ability to work with and maintain confidential information.
Ability to accurately prepare and maintain records, files, minutes, and reports.
Physical Demands
Required Education
High school diploma or equivalent is required.
Required Experience and Training
Five years of related experience is required. Experience in general office practices and procedures is required. Experience handling confidential information is required. Candidates who do not meet the experience requirement but have a Bachelor’s degree in a related field may also be considered on a basis set forth by the Department of Human Resources.
Preferred Qualifications
Bachelor’s degree is preferred. Experience in higher education is preferred.
Special Conditions for Eligibility
This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to the Computer and Network Security policy.
Min Pay Rate
Mid Pay Rate
Salary Information Commensurate with Experience, Salary Grade - 14
Specific Job Requirements/Duties for this Posting
This position is located in the School of Music in the Micky Elliott College of Fine Arts and reports to the director.
Experience with Slate admissions and communication practices is preferred. Knowledge of undergraduate and graduate studies at SFA is preferred.
Is Background Check Required? Yes
Benefit and Retirement Eligibility
This position is eligible for participation in the Teacher Retirement System of Texas ( TRS ) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.
EEO Statement
Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.
Posting Detail Information
Posting Number S2024-072
Candidates Eligible to Apply Open to all qualified applicants
Number of Positions Available 1
Posted Date 08/01/2024
Review Start Date
Close Date
Work Schedule Monday - Friday 8am - 5pm
Open Until Filled Yes
Special Instructions to Applicants
Desired start date is August 12, 2024.
Posting Quick Link https://careers.sfasu.edu/postings/11649
Contact Information
Contact Name J.D. Salas
Contact Phone (936) 468-4107
Contact Email salasjd@sfasu.edu
Contact Information Applicants will be contacted by the hiring department if selected for an interview If you have specific questions about this job posting, please contact HR at (936) 468-2304.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Which of the following best represents your education background?
Completed High School Diploma or GED
Completed some college
Completed Associates Degree
Completed Bachelor's Degree
Completed Master's Degree
Completed Doctoral Degree or ABD
If you completed a college degree, please indicate your major field of study.
- Which of the following best represents the number of years experience you possess relating directly to the job to which you are applying?
Less than one
One to two
Three to four
Five to six
Seven to eight
Nine or more
- Do you have prior experience in general office practices and procedures?
Yes
No
- Do you have experience working with confidential information?
Yes
No
- How many years' experience do you have working in a higher education setting?
0- less than 1
1- less than 2
2- less than 3
3- less than 4
4- less than 5
5+
- How many years of experience, if any, do you have in using the university data tools, such as Banner, CRM, Qualtrics, etc.?
(Open Ended Question)
- Are you a current employee of the university?
Yes
No
Documents Needed To Apply
Required Documents
Resume
Cover Letter
List of References
Optional Documents