Summary The Administrative Officer (AO) is located at the VA Tennessee Valley Healthcare System (TVHS), Department of Veterans Affairs, and reports to the Chief of Physical Medicine and Rehabilitation Service. Manages the varied offered by PMRS, securing resources and services needed to provide TVHS Veterans with care provided by the Physical Medicine and Rehabilitation department across all TVHS clinical locations. Responsibilities The Administrative Officer serves as the principal advisor on administrative matters associated with service operation including policies and procedures, personnel management, contract oversight as a Contracting Officers Representative, budget programming and execution, and special projects or studies. The incumbent manages the varied services offered by PMRS, securing resources and services needed to provide TVHS Veterans with care provided by Physical Medicine and Rehabilitation physicians, Kinesiotherapists, Occupational Therapists, Physical Therapists, and specialized programs (Polytrauma system of care, Amputee system of care, Wheelchair, Major Medical/HISA, Spinal Cord Injury and Disorders), across all TVHS clinical locations. Duties will include but are not limited to: Acquiring the resources necessary to accomplish the clinical, educational and research goals of the service Formulating the service operating budget Managing the budget throughout the fiscal cycle Managing all aspects of contracting for the service Evaluating project progress Implementing best practices from pilot programs Coordinating resolution of patient complaints and issues for the service Communicating accreditation needs to service members Advocating for long-term organizational goals for the service Maintains organizational and operational readiness of the service Assuring that benchmarks for the service are measured in a timely fashion Maintaining accurate purchasing and equipment inventory lists Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD709540 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/30/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Specialized Experience is defined as: Experience with qualitative and quantitative techniques for assessing the effectiveness, efficiency and productivity of administrative, technical, and clinical programs; Experience in operations used to manage equipment, personnel, contracts, and communications; Data management techniques and maintenance of documentation and records; Experience with financial management and accounting practices for budget development, justification, and administration; Personnel management including recruitment, contract development, credentialing, maintenance of certification, and maintenance of personnel files; Experience with contracts and service line agreements and development of collaborative relationships; Experience with administrative policies, regulations, directives and principles used to administer VHA health care programs; Experience using Microsoft (MS) Word, MS Excel, MS PowerPoint, TEAMS, and MS Outlook programs with intermediate to advanced facility and skill. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M. in a field related to this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate level education (in excess of the first two years or 36 semester hours) and specialized experience to meet total experience requirements. You will be rated on the following Competencies for this position: Attention to Detail Communication Financial Management Manages Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is generally sedentary and requires some carrying of light items such as notebooks and papers by hand, or moving medium sized objects by cart. The incumbent must be able to move about freely to various locations throughout the medical center. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.